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RH
Robert Half
Accounts Payable Specialist
Career Insights for Accounts Payable / Receivable Clerk
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Scorecard
Based on Washington data
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What they do
An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
$50,908 / year median in Washington
-7% projected decline
Job Description
We are seeking a detail-oriented Accounts Payable Specialist to support the day-to-day accounting operations of a growing construction organization. This position will be responsible for processing a high volume of vendor and subcontractor invoices, maintaining accurate records, and ensuring payments are processed accurately and on time.
ResponsibilitiesProcess high-volume accounts payable invoices from vendors, subcontractors, and suppliersCode invoices accurately to the appropriate general ledger accounts, projects, jobs, and cost codesMatch invoices to purchase orders, contracts, and receiving documentationReview invoices for accuracy, proper approvals, and supporting documentationAssist with three-way matching and resolve invoice or purchase order discrepanciesEnter and maintain vendor information within the accounting systemPrepare weekly check runs, ACH payments, and other vendor paymentsReconcile vendor statements and research outstanding or missing invoicesCommunicate with vendors and internal project teams regarding invoice and payment questionsTrack subcontractor invoices and supporting documentationAssist with lien releases, certificates of insurance, W-9s, and other construction-related vendor documentationSupport job costing and ensure expenses are accurately assigned to projectsAssist with credit card and employee expense reconciliationsMaintain organized AP records and documentation for audits and month-end closeAssist the accounting team with additional projects and general accounting responsibilities as needed
ResponsibilitiesProcess high-volume accounts payable invoices from vendors, subcontractors, and suppliersCode invoices accurately to the appropriate general ledger accounts, projects, jobs, and cost codesMatch invoices to purchase orders, contracts, and receiving documentationReview invoices for accuracy, proper approvals, and supporting documentationAssist with three-way matching and resolve invoice or purchase order discrepanciesEnter and maintain vendor information within the accounting systemPrepare weekly check runs, ACH payments, and other vendor paymentsReconcile vendor statements and research outstanding or missing invoicesCommunicate with vendors and internal project teams regarding invoice and payment questionsTrack subcontractor invoices and supporting documentationAssist with lien releases, certificates of insurance, W-9s, and other construction-related vendor documentationSupport job costing and ensure expenses are accurately assigned to projectsAssist with credit card and employee expense reconciliationsMaintain organized AP records and documentation for audits and month-end closeAssist the accounting team with additional projects and general accounting responsibilities as needed