Title:

Accounts Payable & Receivable Specialist Reports To:

Business Manager Position Main Responsibilities:

Maintain vendor database, set up new vendor accounts and make updates as they occur Contact vendors regarding orders with shortages, overages, returns and defective supplies and equipment Research, develop, and manage purchasing systems and practices for the district District-wide purchasing as needed Serve as a resource for district wide staff as it relates to purchasing Maintain accurate filing system of all invoices and payments to vendors Manage payment processing to comply with due dates or discount periods Receive, verify and distribute invoices Verify that transactions comply with financial policies and procedures Maintain purchasing programs Manage postage meter and services Manage e-Commerce ordering Assist the Business Manager in developing and maintaining district purchasing policies and guidelines Train new and current employees on the purchasing system and procedures. Keep all staff updated on system enhancements and changes to purchasing procedures Review and process check requests and employee reimbursements Oversee ACH and credit card payment processes Manage and maintain W-9 records Responsible for 1099 activities, which include proper vendor setup and year-end reporting Assist in year-end Accounts Payable processes including but not limited to: closing out purchase orders and assisting auditors in year-end audit Prepare monthly voucher reports for distribution to Finance Committee and other requested reports Sort daily mail Process bank deposits, enter/upload cash receipts transactions, assigning appropriate account codes Process payments to game officials Calculates private school parent transportation Works closely with Business Manager regarding policies, procedures and accounting standards Collaborates to achieve project completion (current projects, future automation) and support Business Office needs Perform other duties as assigned by Business Manager or as appropriate to the job assignment

Requirements:

Experience in a business office setting, preferably in education Demonstrates ability to meet deadlines Proficient in Google and Microsoft Office Punctual with regular attendance Strong organizational skills Strong interpersonal skills Willing to learn Capable of handling a large volume of data and multiple projects at once Ability to lift 5 pounds Education and/or

Experience:

High school diploma or greater with course work emphasis related to position Two-year bookkeeping or accounting degree preferred Experience in a school environment in a financial-related role is preferred Experience with Skyward is preferred

Benefits Include:

Wisconsin Retirement System, 403(b) plan, Health Insurance, Dental Insurance, Voluntary Vision Insurance, Life Insurance, Long-Term Disability Insurance, Sick Personal, and Vacation leave.

Pay:

From $24.00 per hour Expected hours: 40.0 per week

Benefits:

403(b) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid sick time Paid time off Retirement plan Vision insurance

Work Location:

In person