Overview We are seeking a detail-oriented and energetic Accounts Payable Associate to join our team! In this vital role, you will support our Accounting team by handling administrative duties and accurately maintaining records by closely following Generally Accepted Accounting Principles (GAAP). Your effective communication with other departments & vendors and expertise in financial processes is vital to our continued commitment to financial integrity! The successful Accounts Payable Associate will: Process invoices accurately and within established timelines Ensure invoices have appropriate documentation and approval prior to payment Maintain accurate vendor and payment information Followup on outstanding invoices, approvals, credits, and discrepancies Maintain accurate accounting across multiple companies & locations Protect the organization from duplicate or unauthorized payments and vendor fraud Communicate proactively when issues may delay payment or affect month-end reporting Maintain organized records that can be easily reviewed and supported during audits or financial reviews Demonstrate ownership and follow-through rather than allowing unresolved items to remain outstanding Responsibilities Accurately enter Accounts Payable invoices into the appropriate accounting systems in a timely manner Reviews invoices for accuracy, appropriate documentation, coding, and required approvals prior to payment Match invoices to purchase orders, packing slips, receipts, or other supporting documentation as applicable Identify and resolve invoice discrepancies promptly, including pricing, quantities, duplicate invoices, missing documentation, and vendor information Prepare & process vendor payments by check, ACH, credit card, or other approved payment methods, and ensure payments are not released until appropriate authorization has been obtained Manage invoices & payments for vendors paid by company credit card Maintain accurate vendor records, including payment terms, addresses, contact information, tax documentation, and payment information Respond to vendor inquiries regarding invoices, payments, account balances, and other billing matters in a professional and timely manner Review vendor statements and research outstanding or missing invoices, credits, and payments Work with internal departments and locations to obtain invoice approvals and resolve outstanding AP issues Maintain organized electronic and/or physical Accounts Payable records and supporting documentation Assist with month-end Accounts Payable procedures and ensure invoices are recorded in the appropriate Accounting period Maintain current Accounts Payable procedures and work instructions Provide Certficates of Insurance and other documentation to vendors as requested Sort & process incoming and outgoing mail as needed Maintain confidentiality of company, vendor, banking, and financial information Follow established internal controls & company policies Additional Responsibilities Assist the Accounting Department and other departments with administrative projects and duties as needed Act as backup for other Accounting functions as needed Assist with annual 1099 reporting and vendor tax documentation, as assigned Perform other duties as assigned Authority & Working Relationships You will report to the General Manager and will work closely with other members of American Marine. This position does have contact with vendors. Initiate action to prevent the occurrence of non-conformities relating to product, process, & quality systems Identify & record problems relating to the product process and quality system Initiate, recommend, or provide solutions through designated channels Verify the implementation of solutions Conform to the environmental management system requirements; should know the aspects and associated impacts of their work activities and are encouraged to make suggestions that can lead to improved environmental performances Socio-Environment Works with others to accomplish joint projects Will have contact with vendors and the public Uses independant judgement Possesses strong interpersonal and communication skills May work irregular or extended hours Qualifications & Experience High school diploma or equivalent required Basic understanding of Accounts Payable and General Accounting Practices required (including journal entries, debits & credits, and general ledger reconciliation) Associate degree in Accounting, Business, Finance, or a related field preferred Previous Accounts Payable, Bookkeeping, Accounting, or Administrative experience preferred Previous Accounting or Accounts Payable experience in a dealership environment (such as automotive, marine, powersports, recreational vehicle, or similar) strongly preferred Experience working with dealership management systems (DMS) or similar accounting/operating software is preferred Experience working in a multi-location or multi-company environment is a plus Knowledge, Skills, & Abilities Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications Ability to learn new accounting systems, payment platforms, and technology Excellent attention to detail combined with strong analysis skills for account reconciliation and error resolution Strong attention to detail and commitment to accuracy Strong organizational and time-management skills Ability to manage a high volume of invoices and multiple priorities while meeting deadlines Ability to recognize discrepancies and independently research issues Strong problem-solving skills and willingness to ask questions when information is incomplete or unclear Ability to communicate professionally and effectively with vendors, team members, managers, and other departments Ability to follow established procedures and internal controls consistently Strong awareness of payment fraud, phishing, vendor impersonation, and other Accounts Payable risks Ability to handle confidential and sensitive financial information appropriately Dependable, accountable, and able to follow through on outstanding items Ability to work independently while contributing as part of the Accounting team Willingness to learn and adapt as processes, systems, and company needs change Physical Demands Able to continuously sit, occasionally walk, or stand Able to lift up to 25 lbs as needed Able to continuously perform repetitive motions Able to frequently pinch or grasp Able to reach overhead, in front of body, or below waist as needed Able to have simultaneous use of hand, wrist, and fingers Able to operate office machinery as needed Working environment Rare exposure to moderate-loud noise, dust, or heat Rare exposure to outside weather conditions, vibration, moving objects/equipment, or slippery surfaces May require the use of PPE (personal protective equipment) Who We Are From the beginning, American Marine has focused on the customer experience. With our commitment to customer satisfaction and a wide range of products and services, we have built a strong reputation in the boating industry. American Marine has won several Marine Industry Top 100 Awards and maintains a high CSI level with all manufacturers. With 7 locations in Wisconsin, Iowa, and Illinois, our company has steadily grown since the early 1960's. Our goal is to help customers make the most of their time on the water, whether that is matching them with the right boat for their needs and budget, or servicing their boat quickly & efficiently. What We Offer Paid holidays & PTO Paid training (manufacturer & dealer) 401(k) matching Health, vision, & dental insurance Open-door management Direct Deposit payroll (bi-weekly)

Pay:

From $22.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person