Account Payable & Receivable Associate Newcomer Supply is a laboratory supply company based in Waunakee, WI. The company manufactures and distributes products for histology and pathology laboratories throughout the country. We are hiring a new full-time Account Payable & Receivable Specialist to be part of our dedicated team of talented, detail-oriented, problem solvers. This position requires a candidate with a proven work history that demonstrates knowledge of AP and AR functions and the logic. Work task efficiency and accuracy. In this position you are responsible for a majority of AP tasks and a minority of AR tasks. We have a dedicated team centric, fun, and hard-working culture. The ideal candidate is someone who enjoys accurate detail oriented work that requires you to understand and complete AP & AR tasks.

Location:

Waunakee, WI Job Type:

• Full Time 1st Shift - Hourly, 8 hour shift, Monday thru Friday, start time 8:00am.

Responsibilities:

• Manage vendor invoices, always reconciling to receiving approval.
• Process vendor payments. ACH, Check, and Credit Card.
• Communicate remit information when needed.
• Verify that transactions comply with all company and vendor financial policies and procedures.
• Maintain vendor information in company database, set up new vendor accounts and make updates as they occur.
• Management of all AP documents. Hard copy and digital.
• Communicate by email and phone with vendors to address any outstanding issues.
• Manage and maintain W-9 and Certificate of Insurance records.
• Responsible for 1099 activities, which include proper vendor setup and year-end reporting
• Assist in year-end Accounts Payable processes including but not limited to closing out purchase orders and assisting auditors in year-end audit.
• Assist the primary Accounts Receivable when workload increases and as needed for additional coverage.
• Accounts Receivable work can include posting customer invoices, entering shipping pick tickets, deposited customer payments, processing drop shipment orders.
• Perform other duties as assigned by Operations Manager or as appropriate to the job assignment.

Requirements:

• Excellent listening and communication skills.
• Proven success within the fields of transactional accounting.
• A minimum of two years of experience in accounting operations.
• Proficient with Microsoft Office.
• Experience with QuickBooks or equivalent accounting software
• Capable of handling a large volume of data and multiple projects at once.
• Eager to learn, listen, and ask questions throughout training and competency verification.
• Neat and legible handwriting required.
• Strong organizational and time management skills.
• Always disciplined in secure handling of sensitive data.
• Ability to handle confidential matters with discretion.
• Goal oriented. Thrives in a work environment that requires continuity and continual improvement.
• Excels in pressure situations and meets deadlines.
• Demonstrates professionalism throughout the work environment and with all team members.
• Strives for individual and team excellence.
• Manages time wisely, self-motivated, and able to work on multiple tasks and prioritize on demand.
• Capable of documenting progress on assigned tasks.

Education -

Experience:

• High school degree required.
• Associate degree from an accredited college or university, preferred not required.
• Two years Account Payable or Accounts Receivable work experience required.

Physical Requirements:

• Work will require sitting for much of the day alternating with occasional standing tasks.
• Excellent keyboard skills.

Work Environment:

• Laboratory, warehouse, and office.

Benefits:

• 401(k) matching
• Health Care insurance
• Dental insurance
• Vision insurance
• Health Savings Account
• LTD, Life and AD+D insurance
• Paid Time Off
• Holiday Pay

Birthday Cake Pay:

$25.00 - $29.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Disability insurance Health insurance Health savings account Life insurance Paid sick time Paid time off Parental leave Vision insurance

Work Location:

In person