Summary/Objective The position of Accounts Payable Clerk provides clerical support for the accounts payable process. This position is responsible for the day-to-day operations of the Accounts Payable function to ensure correct and timely payment of the City's invoices that includes but is not limited to: reconciling, processing, recording, and filing payment of invoices, statements, and expense reports. This position requires confidentiality when handling sensitive information. This position requires excellent interpersonal skills when dealing with the public, co-workers, and departments, and it also requires excellent organizational skills with the ability to multi-task in a busy office setting. Why Work for the City of Beckley? The City of Beckley offers the stability of a public-service career along with a benefits package that is hard to match.

Full-time employees enjoy:

• Quality, Low-Cost Health Insurance
• medical coverage through Highmark Blue Cross Blue Shield at a low cost to employees, plus a City-funded Health Reimbursement Arrangement (HRA) to help offset out-of-pocket medical expenses;
• A Traditional Pension
• a defined-benefit retirement plan through the West Virginia Public Employees Retirement System (PERS) that provides a monthly retirement income for life once you are vested and eligible to retire;
• Generous Paid Holidays
• paid time off throughout the year to rest, recharge, and spend time with family and friends;
• An 8-Hour Workday with a Paid Lunch
• your lunch break is paid and counts toward your 8-hour day, so there is no unpaid time added to the end of your shift.

If you are detail-oriented, enjoy working with numbers, and are looking for a stable career serving the Beckley community, we encourage you to apply. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. 1. Exhibits excellent customer service skills and is professional, accurate, and efficient when assisting customers and co-workers; 2. Ensures strict confidentiality of financial records; 3. This position requires the efficient and effective use of the City of Beckley's email system. This includes but is not limited to checking emails at a minimum of hourly that includes reviewing, responding, printing, and/or filing as appropriate and/or as needed; 4. Responsible for reporting to Controller any actions or knowledge of any actions that appear to violate the City of Beckley's accounting policies and practices; 5. Performs electronic scanning, indexing, and record keeping; 6. Responsible for distributing purchase orders to departments for approval from the Recorder-Treasurer; 7. Responsible for invoice data entry for vendors after reconciliation of invoices, purchase orders, and the receipt of documents; 8. Prepares all remittance information to be mailed with the checks; 9. Contacts vendors and departments for unpaid invoices and makes arrangements for timely payments; 10. Reviews purchase orders with errors that includes but is not limited to: inaccurate data or duplicate entry and makes deletions; 11. Responsible for posting invoices to accounting software in a timely manner; 12. Responsible for entering utility billing; 13. Responsible for incoming mail that includes opening, stamping, and distribution to appropriate departments; 14. Responsible for the timely distribution of invoices to departments for processing and approval for payment; 15. Responsible to ensure timely follow

• up with the appropriate department (s) for payment approval of invoices; 16.

Responsible for researching invoices to determine if invoice has been issued and if not refer to the appropriate department; 17. Receives, reviews, and verifies invoices from vendors and matches any corresponding information; 18. Provides accurate and effective document preparation and records management relative to the AP function, in accordance with record retention policies and laws; 19. Provides supporting documentation for audits; 20. Responsible for the clearing of vendor credits; 21. Responsible for assisting and providing support to departments on the Accounts Payable function and timely follow-up on any outstanding items; 22. Maintains files on unprocessed invoices; 23. Possesses knowledge of generally accepted accounting principles and procedures and Governmental Accounting Standards related to the Accounting function; 24. Possesses knowledge of generally accepted office procedures, practices, systems, and equipment; 25. Possess the ability to prioritize daily workload and weekly check runs, while responding to departmental and external requests; 26. Process requisitions; 27. Provides general secretarial and administrative support, as assigned; 28. Aids independent auditors in their performance of annual audits(s); answers questions, locates materials, and explains procedures and policies, as requested; 29. Assists the public, staff, and elected officials; 30. Works with minimum supervision; 31. Possess the ability to work independently or on a team; 32. Possess the ability to work cooperatively with all team members to support goals and objectives; 33. Understands and adheres to the policies and procedures of the City of Beckley; 34. Uses good judgment in the application of policies and procedures; 35. Possesses excellent interpersonal skills and organizational skills; 36. Answers and directs incoming calls at the main reception desk, as needed; 37. Prepares and manages correspondence, reports, and documents; 38. Possesses strong time management and organizational skills; 39. Possess the ability to work accurately and effectively under tight deadlines; 40. Proficient in Microsoft Excel and Microsoft Word; 41. Possess the ability to operate general office equipment; 42. Possesses a valid WV driver's license; 43. Performs all duties in conformance to appropriate safety and security standards; ensures that proper safety and incident reporting procedures are followed; brings problems to the attention of the Controller or the HR Director; 44. This position requires travel for the City of Beckley; 45. Other duties, as assigned.

Other Duties Please note:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. The City of Beckley/City Hall reserves the right to revise job duties and responsibilities at any time, with or without notice. Competencies

• Customer Service Skills
• Accuracy
• Confidentiality
• Ethical Conduct
• Personal Effectiveness / Credibility
• Initiative
• Technology / Computer Proficiency
• Organizational Skills
• Thoroughness
• Time Management Skills
• Technical Capacity
• Communication Proficiency
• Cooperation
• the ability to work well with others Supervisory Responsibility This position has no supervisory responsibility.

Work Environment This position is routinely set in an office environment. This position routinely uses standard office equipment that includes, but is not limited to: calculators, computers, phones, copiers, filing cabinets, fax machines, and scanners. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• This position is routinely set in an office environment. The employee is regularly required to walk, talk, and hear;
• This position requires extended periods of sitting;
• This position requires lifting, stooping, reaching, pushing, pulling, and repetitive computer data entry;
• Employee must be able to lift twenty-five (25) pounds;
• This position requires the use of hands/fingers to handle, feel, and manipulate keys on a keyboard;
• Employee is occasionally required to stand, walk, and reach with arms and hands;
• Vision abilities required by this position require close vision and the visual acuity to process reports.

Position Type/Expected Hours of Work This position can be filled as a full-time position, part-time position, or as a temporary position. It is the expectation of the City of Beckley that job duties and responsibilities are to be completed within the established work week. Any additional hours beyond the established work week for this position must be pre-approved. In the event of an emergency, inclement weather, or special circumstances, the employee may be required to work evenings, weekends, and holidays. Travel This position may require occasional travel for training and/or professional development. This position requires travel within the City of Beckley, Raleigh County, and any other travel to be determined. Required Education and Experience

• This position requires excellent communication and customer service skills;
• This position requires a High School Diploma or GED equivalent in accounting, business, and/or related field;
• This position requires two (2) years' education and/or experience in an active office setting;
• Proficiency in Microsoft Excel, Microsoft Office, and Outlook;
• Strong attention to detail, excellent problem-solving skills, and the ability to multi-task;
• Clear experience in the successful management of multiple and changing deadlines;
• Strong understanding of accounting concepts;
• Technical knowledge of accounts payable processes and industry practices;
• Knowledge of applicable federal, state, and local laws, rules, and regulations;
• Experience and sound working knowledge of financial reporting software. Preferred Education and Experience
• This position requires excellent communication skills and customer service skills;
• The preferred education for this position is an associate's degree with specialized course work accounting, business, and/or related field;
• This position requires four (4) years of increasingly responsible-related experience, or any equivalent combination or related education and experience;
• The preferred experience for this position includes familiarity with City of Beckley ordinances, rules, and regulations.

Equal Opportunity Employer The City of Beckley is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.

Pay:

From $18.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Disability insurance Flexible spending account Health insurance Paid sick time Paid time off Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person