Award Setup Analyst I - Basic & Trans. Science Ops - Full-time

Award Setup Analyst I - Basic & Trans. Science Ops - Full-time Chicago, IL Job Details Full-time $32.00 - $46.44 an hour 7 hours ago Qualifications Financial operations Contract documentation review Budget management Contract review Microsoft Excel Microsoft Outlook Process optimization Process improvement Mid-level Managing budgets in a finance role Bachelor's degree Task prioritization Data quality monitoring Organizational skills SharePoint Research administration Financial regulatory compliance Research regulatory compliance 1 year Communication skills Regulatory compliance management Workday Time management Database software proficiency

Full Job Description Location:

Chicago, Illinois Business Unit:

Rush Medical Center Hospital:

Rush University Medical Center Department:

Basic & Trans.

Science Ops Work Type:

Full Time (Total FTE between 0.9 and 1.0)

Shift:

Shift 1

Work Schedule:

8 Hr (8:00:00 AM - 4:00:00 PM) Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range:

$32.00 - $46.44 per hour Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary:

The Award Setup Analyst is an integral part of the Rush University Sponsored Program Financial Management (SPFM) team in the Sponsor Program Office within the Office of Research Affairs (ORA). The Office of Research Affairs (ORA) serves as the institutional home for research administration and oversight, dedicated to promoting, facilitating, advocating for, and supporting all research activities conducted across Rush. The Award Setup Analyst is responsible for the accurate and timely setup, maintenance, and modification of sponsored project awards in Workday. This role serves as a critical link between proposal, award, and post-award financial management, ensuring awards are established in compliance with sponsor terms, institutional policy, and regulatory requirements. This position supports Rush University's transition to Workday by executing standardized award setup processes and maintaining high-quality award data throughout the award lifecycle. Exemplifies the Rush mission, vision, and values and acts in accordance with Rush policies and procedures Other information:

Required Job Qualifications:

Bachelor's degree 2-3 years of experience in administration or finance operations

Knowledge, Skills, & Ability:

Demonstrated proficiency with word processing, spreadsheet, and database software (MS Office skills such as Outlook, Word, Excel, PowerPoint, Sharepoint) Strong organizational skills and attention to detail Strong interpersonal, verbal, and written communication skills required. Exceptional attention to detail and ability to maintain confidential information required Ability to work successfully both independently and in team settings Excellent time management with the ability to prioritize tasks as needed Willingness to learn new methodologies, tools, and techniques Flexible work hours and travel may be required

Preferred Job Qualifications:

- 1-2 years of experience in sponsored research administration or post-award operations

Physical Demands:

Competencies:

Disclaimer:

The above is intended to describe the general content of and requirements for the performance of this job It is not to be construed as an exhaustive statement of duties, responsibilities or requirements

Responsibilities:

Review and interpret award documents (NOAs, contracts, amendments) for financial and administrative requirements. Establish new sponsored awards and grants in Workday, including Award/Grant structure and hierarchy, Funding sources and periods, Budget setup and controls, Cost sharing and reporting requirements, while ensuring alignment between proposal data, sponsor terms, and institutional policies. Establish Projects for Internal Awards or Pilots. Process award modifications for Incremental funding, No-cost extensions (NCE), Budget revisions, and/or Administrative changes (PI, department, reporting requirements). Request sponsor set up for new sponsors as needed. Review budgets to ensure they match the award and all budget information is accurate and complete. Maintain accurate award attributes throughout the lifecycle. Review Advance account awards and coordinate with Sponsored Programs Administration (SPA) and Institutional Post Award Administrators to mitigate risks and ensure contracts are executed. Ensure award setup complies with sponsor regulations (NIH, NSF, foundations, industry) and institutional policies. Perform quality checks to ensure data accuracy and readiness for billing and financial reporting. Support audit readiness by maintaining complete and accurate award records. Correct data inaccuracies in systems as necessary. Send award expiration notifications to the PI, department administrators, and Institutional Post Award team. Serve as a primary contact for Institutional Post Award Administrators regarding award setup questions. Collaborate closely with Sponsored Programs Administration (SPA), Institutional Post Award Administrators, and Research Administration leadership. Identify process improvements and contribute to standard operating procedures (SOPs). Other duties as assigned. Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.