Director of Grant Contract Compliance - Urban Services Y YMCA of Greater San Francisco San Francisco, CA Job Details Full-time $110,000 - $120,000 a year 1 day ago Qualifications Database systems Data analysis reporting Regulatory compliance Grant compliance monitoring Data summary reports Compliance reporting for grants Project contract management Quality data entry Full Job Description Careers by Empowering Futures, Building Communities Imagine going to work each day knowing that your efforts positively impact individuals and communities. As a global movement and the nation's leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility, the YMCA of Greater San Francisco offers more than just a job—we offer a career with a future and the opportunity to make a lasting difference in your community. At the Y, you can uncover your passion and build a lifelong career addressing some of the nation's most pressing social issues. Our Organizational Culture At the YMCA of Greater San Francisco, we are committed to demonstrating values that aim to building strong communities where you can Be , Belong and Become. With Truth & Courage , we strive to understand and act on individual and societal truths. We ensure a safe and inclusive environment with Authenticity & Accessibility , allowing everyone to participate according to their needs. Our approach is Dependable & Creative , as we respond to community needs through strong partnerships. Above all, we embody Dignity & Empathy , treating everyone with respect and compassion, and recognizing the inherent dignity in all individuals. Qualifications Bachelor's degree in Public Administration, Nonprofit Management or related field or equivalent professional and community experience. 3-5 years of experience in program compliance, contract management, or nonprofit administration. Prior experience working with government-funded programs (federal, state, or local). Demonstrated experience with database management, data reporting, and quality assurance. Strong working knowledge of nonprofit program compliance, funder monitoring practices, and regulatory requirements. Familiarity with nonprofit board governance principles and by-laws compliance a plus. Ability to read, interpret, and apply complex funder guidelines, grant agreements, and regulatory standards. Excellent organizational skills with a high degree of attention to detail and accuracy. Strong written and verbal communication skills, including the ability to draft clear compliance reports and present findings to leadership. Proficiency with database systems, data entry, and report generation; experience with relevant program databases. Ability to manage multiple priorities, meet deadlines, and work both independently and collaboratively. Demonstrated ability to build trusting relationships with program staff and external stakeholders. Preferred Qualifications Experience supporting board governance processes in a nonprofit setting preferred. Position Summary The Director of Grant Contract Compliance is responsible for ensuring that all agency programs operate in full compliance with funder guidelines, contractual obligations, and applicable legal requirements. This position serves as the organization's primary steward of program compliance— maintaining audit-ready documentation, overseeing data integrity and reporting, and ensuring that programs meet both funder and agency expectations as well as comply with funder and agency policies, protocols and mandates. The position also directly supervises Data Support Specialist staff who support compliance work. Additionally, this position is concerned with ensuring that Urban Services' Community Action Board governance meets both funder expectations and agency by-laws and will require working with the Board in collaboration with the senior leadership of Urban Services' Community Action contract. This role does not carry financial compliance responsibilities; those functions are managed separately through the Finance department. Job Responsibilities Program Compliance & Funder Guidelines Monitor all active program contracts and grants to ensure programs are operating in accordance with funder requirements, approved scopes of work, and contractual terms. Develop, maintain, and regularly update a compliance calendar tracking key funder deadlines, policy requirements, and reporting obligations. Conduct routine internal compliance reviews of program activities, identifying gaps or risks and working with program staff to implement an action plan to remedy any issues. Serve on team that is point of contact for program-related compliance inquiries. Review and interpret funder guidelines, updating program staff on any changes to requirements or standards. Ensure all program policies and procedures align with funder mandates and applicable local, state, and federal regulations. Complete all reports related to Urban Services' Community Action contract, including gathering all necessary data to complete reports and submit in a timely manner. Audit Readiness & File Management Establish and maintain a comprehensive, audit-ready filing system — both physical and electronic — for all program contracts, client files, program documentation, and compliance records. Develop and work with the Executive Director, Associate Executive Directors and VP of Operations to enforce file organization standards and documentation protocols across all program areas to ensure consistency and completeness. Conduct periodic file audits and mock site reviews to assess readiness and address deficiencies in advance of formal audits or funder monitoring visits. Prepare staff for funder site visits and audits; be a part of all program monitoring reviews conducted by funders. Maintain up-to-date logs of compliance activities, action plans, and resolution outcomes. Data Entry, Database Integrity & Funder Reporting Work closely with all program sites to monitor and ensure completion of NPI reporting and progress towards annual goals. Monitor adherence to data entry protocols and quality control procedures to ensure completeness, accuracy, and consistency of all program data. Conduct regular data audits to identify and resolve errors, omissions, or discrepancies. Compile, analyze, and prepare comprehensive reports on a semi-annual basis (twice per year), drawing from program data and supporting documentation to show program compliance and impact. Work collaboratively with agency Salesforce Administrator to ensure data systems meet needs of reporting requirements. Supervise Data Support Specialist staff to ensure accurate and timely data entry. Community Action Board Compliance Complete and ensure that board meeting agendas, minutes, and supporting materials reflect and satisfy funder requirements related to board oversight and approval authority. Identify agenda items that require formal board approval under funder contracts (e.g., policy changes, program modifications, budget amendments, new initiatives) and ensure these items are brought before the board in a timely manner. Review board meeting minutes for compliance with funder requirements and agency by-laws, flagging deficiencies and working with board leadership to resolve them. Maintain a current copy of the agency's board by-laws and ensure all board activities —including quorum requirements, voting procedures, officer terms, and committee structures — are conducted in accordance with those by-laws. Maintain accurate and complete records of board meeting minutes, attendance, conflict-of-interest disclosures, and board actions. Provide orientation materials and ongoing guidance to new board members regarding governance compliance responsibilities. Coordinate with the Executive Directors and Board Chair to ensure governance practices align with all contractual and regulatory requirements. Work Environment & Physical Demands This position primarily operates in a professional office environment and routinely uses standard office equipment, including computers, telephones, printers, and other technology systems. The role requires frequent sitting, standing, walking, speaking, hearing, and using a computer for extended periods while reviewing documentation, analyzing data, preparing reports, and maintaining records. The position may occasionally require lifting or moving materials weighing up to 20 pounds, such as files, binders, or meeting materials. Periodic travel between agency sites and attendance at board meetings, monitoring visits, audits, or community meetings may be required. Disclaimers Must successfully complete a background screening, including criminal and employment verification. Some positions may also require a credit check. All duties and responsibilities are essential job functions subject to reasonable accommodation. The YMCA of Greater San Francisco promotes an equal employment opportunity workplace, which includes reasonable accommodation for otherwise qualified disabled applicants and employees. Please contact your manager if you have any questions about this policy or these job duties. This job description may not be all-inclusive, and employees are expected to perform other duties as assigned by management. Job descriptions and duties may be modified by management as needed. Job offers are conditional and contingent upon background clearance. Pursuant to the San Francisco Fair Chance Ordinance and CA Fair Chance Act, we will consider qualified applicants with arrest and conviction records for employment. Salary Description The salary range for Director of Grant Contract Compliance is $110,000-$120,000 based on experience, qualifications, and alignment with salary benchmarks for similar roles. Compensation is in accordance with grant funding approval and program budget requirements.