Compliance Specialist Early Learning Coalition of Southwest Florida Fort Myers, FL Job Details Full-time $43,260 - $49,440 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Tuition reimbursement Paid time off Employee assistance program Vision insurance 401(k) matching Life insurance Qualifications High school diploma or GED Driver's License Full Job Description

JOB SUMMARY

Performs technical and clerical activities associated with monitoring of the School Readiness (SR) and Voluntary Pre-Kindergarten (VPK) programs and reimbursements to contracted childcare providers for the Early Learning Coalition of Southwest Florida (ELC). Compliance work involves conducting compliance reviews, auditing documentation, investigating potential violations, and providing technical assistance to providers to support program integrity and high-quality early learning services. Reimbursement work involves data entry, processing monthly attendance rosters and payments, auditing prior payments, reconciling disbursements, and completing required reporting and provider requests. Work is performed under general supervision with moderate latitude in the use of initiative. Position exercises some independent judgment in accordance with defined policies, procedures, and techniques.

ESSENTIAL FUNCTIONS

The essential functions listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Conducts annual SR Tier 1 monitoring, trains on Tier 2 monitoring and conducts provider site visits for both SR and VPK; identifies and reports potential and critical risks and follows up per established policies and guidelines; offers technical assistance in low-performing areas; adheres to monitoring schedule to complete assigned and required on-site reviews by fiscal year deadline Conducts SR and VPK provider desk monitoring including reviewing attendance data and associated provider payments and reporting discrepancies and suspected violations Ensures fiduciary diligence and compliance in the implementation of the rules and regulations of the School Readiness (SR) and Voluntary Pre-Kindergarten (VPK) Programs; understands and applies state regulations and contractual/ program requirements to monitoring activities, using the required monitoring tool Travels to provider sites; collects and reviews required documentation from provider, checks classrooms, performs physical count for attendance for comparison to sign in/out sheets, photographs defined compliance evidence, and uses the SR monitoring tool Identifies compliance deficiencies and documents findings in monitoring reports Maintains and updates SR data; verifies fiscal year provider contract and contact information is current and accurate; selects providers for monitoring; notifies providers of site visits Provides technical assistance to providers on SharePoint and Division of Early Learning (DEL) Coalition Services Portal Discusses identified discrepancies with providers and offers technical assistance as needed; ensures follow up process is communicated effectively and understood by provider Finalizes site visit documentation and monitoring tool requirements, collects providers' signatures, and delivers plan of corrections, as appropriate Monitors internal ELC programs and sub-recipient programs for compliance with State of Florida statutes and Department of Early Learning (DEL) requirements Generates, receives, and maintains confidential and sensitive files, information and reports and ensures security of files Responds, orally and in writing, to inquiries from childcare providers; identifies and researches issues, answers questions, provides technical assistance, resolves complaints, and performs follow-up when required Reports all suspicions of fraud or abuse to Manager of Compliance when infractions are discovered Processes, audits, and corrects reimbursement payments for childcare providers applying attendance data available in the statewide data system; reviews and verifies attendance payment documentation per established policies and guidelines, including absences and temporary closures, ensuring adherence to Florida statutes Reviews School Readiness (SR) and Voluntary Pre-Kindergarten (VPK) provider attendance rosters for accuracy and completeness and processes attendance in compliance with the Coalition's policies and guidelines of all funding entities Receives, reviews, and tracks sign in/out sheets and VPK attendance documentation for completion; ensures dates match attendance marked in the statewide data system; notifies providers of discrepancies; provides technical assistance Researches, reviews, documents, prepares, and processes prior period adjustments to provider-issued payments Conducts audits and escalates identified and/or potential issues per established policies and procedures Compiles and tracks provider payment issues; trains childcare providers on using the statewide data system / provider portal Monitors, recommends, tests, and suggests revisions to the reimbursement procedures; assists with and/or supports the implementation and communication of new internal and external workflows and procedures, as assigned

Supervision:

None

MINIMUM QUALIFICATIONS

High school diploma or GED; supplemented by two (2) years of compliance and/or auditing experience; or an equivalent combination of education, certification, training, and/or experience. A valid State of Florida Driver License, proof of auto insurance, and eligibility to secure a car via authorized car rental agency is required.

PREFERRED QUALIFICATIONS

Associate degree in accounting, finance, business administration or related field is desired in addition to the referenced minimum experience

OTHER EMPLOYMENT REQUIREMENTS

Employment in this position is contingent on authorizing, submitting, and maintaining satisfactory: Per State of Florida Statutes, Level 2 Criminal History Record Checks Per State of Florida Statutes, Local Criminal History Record Checks Per State of Florida Statues, E-Verify system for employment eligibility verification Drug testing Motor Vehicle Report (MVR) with no record of criminal driving offense or license suspension

EXPECTED HOURS OF WORK

Hours of operation are Wednesday through Tuesday (weekdays), 8:00 a.m. to 5:00 p.m. (40-hours); evening and weekend hours may be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of basic quality assurance, compliance and/or auditing processes and systems Knowledge of basic accounting principles and practices Skill in the use of Microsoft Office products (Word, Outlook, Excel, and PowerPoint) and applicable department and organization specific software and ability to learn and become proficient in the use of other specialized software as may be required Skill in using mathematics required for the work Ability to clearly communicate and understand information in English, both orally and in writing Ability to follow oral and written instructions Ability and means to travel, as assigned, to conduct required activities Ability to analyze technical and mathematical data, identify errors, discrepancies or suspected fraud Ability to learn to use and explain to others, the statewide data system, including Enhanced Field System Modernization (EFS MOD), Tableau, or related systems Ability to share information and adjust delivery based on the nature of the information Ability to use reasoning skills that minimize duplication of efforts, including but not limited to comparing, classifying, analyzing and coordinating Ability to resolve conflicts, confrontations, or disagreements in a constructive manner to minimize negative personal impact Ability to establish and maintain effective working relationships with those interacted with during work regardless of race, color, religious creed, national origin, ancestry, sex, sexual orientation, gender identity, age, genetic information, disability, political affiliation, military service, or diverse cultural and linguistic backgrounds Physical Requirements Depending on functional area of assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of light weight (up to 20 pounds). Tasks may involve extended periods of time at a keyboard or workstation and extended periods of time standing and/or walking. Environmental Requirements Tasks are regularly performed inside without exposure to adverse environmental conditions (e.g., dirt, heat, rain, fumes). Sensory Requirements Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors. Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally and in writing. - Early Learning Coalition of Southwest Florida is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, Early Learning Coalition of Southwest Florida provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Job Type:

Full-time Pay:

$43,260.00 - $49,440.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance

Work Location:

In person