Job Description Help for Job Description. Opens a new window. Compliance Administrator Pensacola FL Advanced Technology Recycling (ATR) is a full-service commercial electronic recycling company and offers a wide range of services and logistics options to its customers. Our commitment to our customers, partners, and employees to protect our environment by offering the highest standards in ethics and safety, and to focus on continual improvement in our reuse and recycling process, establishes us as a pioneer in our industry.

Basic Function:

The Compliance Admin is responsible for auditing compliance paperwork pertaining to the industry in conjunction with other assigned administrative duties. Responsibilities include but are not limited to: auditing paperwork, completing reports, filing, scanning to electronic folders, checking for accuracy/completeness to include but not limited to: Internal Audit programs, CAPA reports/logs, Mass Balance, Safety meeting/minutes, Management review, scheduling various Compliance appointments, attending all audits, and escalating items as needed.

Job Duties & Responsibilities:

• Maintain location compliance records and documents (i.e., audit paperwork, filing, scanning to electronic folders, etc.)
• Audit paperwork for accuracy/completeness to include, but not be limited to: CAPA reports/logs; Mass Balance, Safety Meeting/Minutes, and Management review.
• Maintain and distributes safety meeting minutes
• Schedule various Compliance appointments
• Prepare internal location reports
• Assist in communicating operational policies
• Assist in communicating environmental health and safety policies and procedures to location employees
• Assist in preparation for location audits.
• Seek and continuously develop knowledge and information regarding ATR's compliance to accreditation standards and legal requirements
• Develop personal skills and capability through on-going training, as provided by the company or elsewhere subject to Company approval.
• Responsible for making sure company policies regarding visitors are followed.
• Effective communication with Supervisors/Managers and co-workers at multiple levels.
• Handle and manage files, internal forms and support materials including the collection of files
• Complete on-going training with employees and keep track of training objectives
• Data entry, creation of spreadsheets, word processing, running of weekly reports
• Work with Compliance and Operations team to ensure Compliance to Certifications and/or regulatory compliance
• Serve as Front Desk primary back up in the absence of the receptionist
• Coordinate appointments, interviews, scheduling and planning of meetings, tracking sales and billing of current customers
• Handle incoming/outgoing mail, management of files, meeting minutes and internal forms and support materials.
• Research and assist in sourcing of vendors or key resources.
• Assist in warehouse when required including but not limited to collecting forms to be entered.
• Generate Logistics Run Packets and upload files to DB when completed.
• Enter customers in Database/Client Portal.
• Maintain cleanliness and organization of lobby area This is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.

Other job responsibilities, tasks and duties may be assigned as part of this position.