At Hyppo, LLC, we create handcrafted ice cream and gourmet ice pops that bring joy to guests across over 20 locations throughout Florida. While our stores are customer-facing, our success depends on a strong support team behind the scenes. We're looking for an exceptionally organized, proactive Company Administrator who thrives on keeping things running smoothly. This role is perfect for someone who loves creating order, staying ahead of deadlines, solving problems, and supporting a growing business. You'll be the person who ensures our stores stay compliant, our insurance stays current, our executive team stays organized, and our office runs efficiently. If you're someone who takes pride in never letting the details slip through the cracks, we'd love to meet you.

What You'll Do:

Insurance & Risk Management Manage employee health insurance enrollments, changes, and annual open enrollment Coordinate general liability, workers' compensation, and commercial auto insurance Process certificates of insurance (COIs), claims, audits, and policy renewals Serve as the primary point of contact for all company insurance matters Licensing, Permits & Compliance Maintain all state and local business licenses and permits Coordinate new store permitting and inspections Manage Business Tax Receipts across multiple municipalities Renew Florida resale certificates and maintain vehicle registrations Track important lease dates and compliance requirements Compliance & Corporate Administration Own and maintain the company's master compliance calendar Ensure permits, licenses, insurance, tax filings, and corporate filings are completed well before deadlines Maintain organized digital records for all compliance documentation Coordinate property tax filings and other recurring business requirements HR & Employee Administration Coordinate new hire administrative onboarding Assist with employee records and benefits administration Support HR-related administrative processes Office Operations Answer and direct incoming phone calls with warmth and professionalism Manage shared company email inboxes Maintain vendor accounts, software subscriptions, utilities, internet, and phone services Help keep the corporate office running efficiently each day Executive Support Manage calendars and scheduling for the leadership team Coordinate meetings and administrative projects Provide day-to-day support that allows leadership to stay focused on growing the business

Required Qualifications:

3+ years of experience in office administration, executive support, business operations, or a similar role Outstanding organizational skills with exceptional attention to detail Proven ability to independently manage multiple recurring deadlines and priorities Strong written and verbal communication skills Professional, friendly, and service-oriented demeanor Ability to handle confidential information with discretion Strong proficiency with Microsoft Office, Google Workspace, and standard office technology Self-motivated with the ability to work independently and take ownership of responsibilities

Preferred Qualifications:

Experience with business licensing, permitting, or regulatory compliance Familiarity with Florida business requirements, including DBPR, Department of Agriculture, Business Tax Receipts, and resale certificates HR administration or employee benefits experience Experience supporting executives Multi-location retail or restaurant experience

What Success Looks Like:

Within your first 90 days, you'll have: Built and organized a comprehensive compliance calendar Verified that all permits, licenses, insurance, and registrations are current Established smooth processes for office communications and executive scheduling By the end of your first year, you'll have: Maintained zero missed compliance deadlines Created reliable systems that keep the business running proactively—not reactively Streamlined administrative onboarding and office operations Become a trusted resource for our leadership team Why Join Hyppo? We're a growing Florida company that values people who take ownership, solve problems, and care deeply about doing great work. This isn't a role where you'll be micromanaged; we're looking for someone who enjoys building systems, staying organized, and making a meaningful impact on the success of our business every day.

Pay:

$60,000.00 - $70,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person