Occupancy and Recertification Specialist

Occupancy and Recertification Specialist

PRC PROPERTY MANAGEMENT LLC

White Plains, NY Job Details $31.00 - $32.19 an hour 18 hours ago Qualifications Computer operation Property management tools Computer literacy Task prioritization

Full Job Description Overview :

The Occupancy & Recertification Specialist will lead day-to-day leasing and income certifications for an affordable housing community, manage move-ins, renewals, and the recertification process in line with HUD, LIHTC, Section 8, and HPD rules and regulations at our 343-unit LIHTC and HUD Section 236 affordable housing community in Yonkers, NY. The ideal candidate is professional, organized, and capable of managing multiple priorities with a positive and welcoming attitude.

Responsibilities:

Qualify applicants, prepare program-appropriate lease documentation, and complete move-in files and procedures. Execute renewals in alignment with program rules and property objectives; maintain organized, audit-ready files. Manage initial, annual, and interim recertifications, including retroactive rent calculations, in compliance with HUD regulations, LIHTC standards, and HPD guidelines. Review and verify income, assets, and household composition; calculate program rents for diverse income sources, including self-employment and small businesses; identify and address income discrepancies, initiate necessary rent adjustments, and ensure all documentation is properly filed and recorded. Review applicant files for Section 8 eligibility, ensuring all required documents meet agency and program criteria. Maintain compliance with Low-Income Housing Tax Credit (LIHTC) and Section 8 program guidelines. Maintain accurate resident folders; track deadlines and recertification pipelines to prevent non-compliance. Support agency audits, MORs, and file inspections; respond to findings with timely corrections. Partner with the Property Management and Compliance team on rent collection follow-ups, lease enforcement, and renewals. Complete initial, annual, and interim recertifications, including retroactive rent calculations, in compliance with HUD, LIHTC, Section 8, and (if applicable) HPD standards. Enter and maintain data in property management/compliance systems (e.g., Yardi, RealPage, EIV/TRACS, iREMS), as assigned. Run periodic reports (traffic, occupancy, recert status, delinquency, compliance tasks) and support responses during audits and inspections.

Requirements:

Associates degree preferred COS, SHCM and/or similar certification required 5-7 years of relevant work experience 5-7 years of experience working with HUD and/or LIHTC Strong attention to detail Strong computer and communication skills, both verbal and written Ability to multi-task and meet deadlines in a fast-paced environment Experience with Yardi Voyager, RealPage or similar software Ability to prioritize and manage time effectively