JOB DESCRIPTION

City of Allentown Position Description Grade Number:

7

N Department:

Community and Economic Development/Grants Union:

Non-Bargaining

GENERAL PURPOSE

Performs a variety of administrative, technical and entry level grant management functions. Works closely to assist all Grants staff and the public on matters related to Grants and Grant Planning. Works closely with the Grants staff to assist with state and federal grant reporting.

SUPERVISION RECEIVED

General oversight is usually received from the Grants Compliance Administrator and reports to the Grants Manager.

SUPERVISION EXERCISED

Exercise supervision over no one.

ESSENTIAL DUTIES AND RESPONSIBILITIES

" Provides technical and administrative support to the Grants staff and grant recipients. " Provides technical and administrative support to the Grants Team with regard to HUD and State Funding. Tasks primarily include contract entry, expense tracking, writing resolutions and ordinances, and other administrative tasks related to grant reporting. Assembles and generates materials to support staff, satisfying grant reporting requirements. " Develops and maintains detailed tracking systems for all federal and state grants from application through grant closure. " Attends public meetings, assisting other Grant staff as appropriate. " Assists with the preparation of staff reports. " Assists in file management, ensuring efficient storage and retrieval of necessary documents. These include, but are not limited to, files on organizations, as well as state and federal grants. " Prepare minutes of meetings held by the Grants Department. " Provides quality and effective customer service with courtesy and understanding to City customers, citizens and internal departments.

DESIRED MINIMUM QUALIFICATIONS

Associate's Degree in Public Administration, Business Administration or Management, Social Sciences or related field and one (1) year experience in public policy, grant administration and/or accounting; or a Bachelor's Degree with 0-1 year experience; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES

" Knowledge of basic grant funding process and federal grant programs. " Knowledge of grants administration and accounting, including budgeting, financial reporting, compliance with funding guidelines, and oversight of grant expenditures. " Knowledge of principles and practices of research and data collection. " Knowledge of effective writing techniques. " Knowledge of modern office practices, procedures, and equipment (i.e., computer, calculators, fax machines, copier). " Ability to understand and follow complex oral and written instructions. " Knowledge or ability to learn IDIS. " Ability to deal courteously and tactfully with the public and establish and maintain effective working relationships with superiors, other employees, and the public. May have to sit for extended periods of time to read large amounts of information " Ability to learn through on-line education

TOOLS AND EQUIPMENT USED

Requires intensive daily use of computer, calculator, and copy machine

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is constantly required to sit and talk or hear. The employee is required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Rev July 2026