Organizational Readiness & Compliance Coordinator La Union del Pueblo Entero - 4.0 San Juan, TX Job Details $60,320.00 - $65,145.60 a year 1 hour ago Benefits Mileage reimbursement Paid holidays Dental insurance Parental leave Employee discount Paid sick time Qualifications Microsoft Word Spanish Basic math English Inferential statistics Non-CDL Class C Probability theory Full Job Description

ORGANIZATIONAL READINESS & COMPLIANCE COORDINATOR JOB DESCRIPTION

Title:

Organizational Readiness & Compliance Coordinator Last Updated:

September 2026

FSLA:

Exempt Entity:

LUPE (La Unión del Pueblo Entero)

Department:

Admin Reports to: Director of Operations SUMMARY The Organizational Readiness & Compliance Coordinator supports LUPE in maintaining effective, consistent, documented, and sustainable organizational systems, compliance processes, and operational requirements across departments and affiliated entities. Reporting to the Director of Operations and collaborating with leadership, staff, legal counsel, and external partners, the Coordinator supports organizational readiness, compliance operations, internal controls, quality management, training administration, accreditation tracking, regulatory calendars, documentation management, policy implementation, risk follow-up, and corrective-action tracking. The Coordinator translates legal, regulatory, accreditation, insurance, funder, and organizational requirements into clear processes and actionable steps; maintains systems for tracking requirements, deadlines, documentation, and outstanding actions; conducts approved quality and internal-control checks; identifies gaps and potential lapses; coordinates follow-up and resolution; and escalates unresolved or time-sensitive matters to the appropriate leadership.

ROLE SCOPE & ACCOUNTABILITY

The Coordinator maintains the systems that make organizational requirements visible, documented, timely, verifiable, and review-ready. Department directors retain decision-making authority and accountability for the substantive work, approvals, professional judgment, personnel, finances, program quality, legal and funder requirements, and outcomes within their areas.

ABOUT LA UNI

ÓN

DEL PUEBLO ENTERO

La Unión del Pueblo Entero (LUPE) is a social justice, community-building, membership organization. LUPE has a sister organization, LUPE Votes, a separate, but related, nonprofit organization that is exempt from federal income tax under section 501(c)(4) of the Internal Revenue Code. Although LUPE and LUPE Votes share a common goal of supporting immigrants and low-income people in Rio Grande Valley, and nationally, they are separate organizations with their own board of directors and a set of employees at the two organizations, including the person filling this position, share their time between the two organizations. This has no effect on salary or benefits.

ESSENTIAL DUTIES AND RESPONSIBILITIES 1.

Organizational Compliance & Readiness Manage LUPE's organization-wide compliance and readiness systems, including calendars, trackers, dashboards, checklists, and documentation processes. Monitor federal, state, contractual, accreditation, insurance, training, governance, and operational requirements and ensure internal deadlines support timely completion. Conduct periodic readiness reviews, identify gaps or overdue requirements, coordinate corrective actions, and escalate significant or unresolved issues to the Director of Operations. Maintain organized, review-ready documentation demonstrating compliance, approvals, certifications, submissions, and corrective actions. Continuously improve compliance and administrative systems to strengthen accountability and reduce organizational risk. 2. Records, Internal Controls & Quality Management Support implementation of organizational records-retention and document-management practices and ensure required records are organized, accessible, and maintained appropriately. Maintain an inventory of approved internal controls and conduct periodic reviews or spot checks to identify documentation gaps, inconsistent practices, or control issues. Track findings, corrective actions, and recommendations arising from audits, assessments, consultations, insurers, funders, legal counsel, and other authorized reviews. Provide regular quality-management and internal-control updates to the Director of Operations. 3. Staff Onboarding & Training Compliance Manage post-hire compliance and orientation requirements, including required training, acknowledgements, certifications, and position-specific requirements. Maintain organization-wide training calendars, matrices, completion records, certificates, and renewal schedules. Coordinate training logistics, reminders, make-up requirements, and follow-up with employees, supervisors, and Human Resources. Report outstanding or recurring training-compliance issues to leadership and support corrective action. 4. DOJ Recognition & Accreditation Maintain LUPE's DOJ recognition and accreditation records, renewal schedules, supporting documentation, and organizational information. Coordinate recognition renewals and accreditation-readiness activities, including documentation collection, validation, training records, and required organizational summaries. Maintain current records for DOJ-accredited representatives, including accreditation status, renewal requirements, continuing education, and supporting documentation. Conduct periodic readiness reviews and report outstanding requirements to Social Services leadership and the Director of Operations. 5. Entity, Legal & Insurance Compliance Maintain organizational entity records, compliance calendars, registrations, filings, governance documentation, and related requirements across applicable jurisdictions. Support

C3/C4/PAC

compliance systems, training, lobbying tracking, and appropriate documentation of operational separation and resource sharing, in coordination with leadership, Finance, and legal counsel. Maintain organization-wide insurance records, policies, certificates, renewal schedules, and related requirements and coordinate information requested by brokers and carriers. Identify and escalate legal, financial, insurance, entity, or compliance matters requiring specialized review or decision-making. 6. Risk, Safety & Event Readiness Support organizational risk, safety, emergency preparedness, business continuity, and resilience systems. Maintain risk and incident action plans, emergency-readiness documentation, safety training records, and corrective-action tracking. Manage a standardized event-readiness process covering applicable approvals, contracts, insurance, safety, staffing, accessibility, communications, data, and other organizational requirements. Coordinate post-event closeout and after-action processes and track resulting corrective actions. Perform other related duties as assigned. Nothing in the Job description restricts management's right to assign or reassign duties and responsibilities to this job description at any time, for any reason.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or

EXPERIENCE A

bachelor's degree in business/Administration/Nonprofit Management or a similar degree is preferred. Five years of HR, Operations, Administration, or Organizational Compliance experience are also required.

LANGUAGE SKILLS

Ability to effectively present information to top management, public groups, and/or boards of directors. Fluency in written and spoken English and Spanish forms is required.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

PHYSICAL DEMANDS

Ability to sit, walk, stand for extended periods, and concentrate intensely on pertinent issues.

WORKING CONDITIONS

Office environment. Work from mobile units and travel throughout the U.S. and as needed to improve, gain, and develop resources for the organization.

CERTIFICATES, LICENSES, REGISTRATIONS A

valid Class "C" Driver's License is required. Must be computer literate and have working knowledge of MS Word, Access, and Excel or equivalent applications.

REPORTING RELATIONSHIPS

The Compliance Coordinator reports directly to the Director of Operations.

BENEFITS

9,000+ per year in 100% employer-sponsor healthcare insurance (medical & dental) for the employee, spouse, and children under 26 years old (eligible after 3 months of employment) $8,000.00 death insurance 401K Plan Mileage reimbursement 120 hours accrued paid vacation year 1 - 4; 160 hours accrued paid vacation after year 5 8 hours Personal Time Off a year 12 Paid Holidays a year Winter Break 4 Paid Sick Leave Days 1 Paid Day for Mental Health Leave 50% of salary provided during Parental Leave Lifemart (Employee Discounts) In-Service Day once per year.