A Financial Aid Counselor or Specialist provides information and assistance to students and families, including information on student loans and other sources of financial aid. Leads group presentations or provides individual counseling and assistance with the application process; may also solicit and review applications for specific scholarships.
Student Financial Aid Officer (On-Site) Back
Job # 17124507-73A3-4714-A635-B1598691AA18
Created Aug 7, 2026 9:05pm
Location Seattle, Washington
Consult and guide students in preparing and packaging their grant and/or loan applications to award funds in accordance with federal guidelines. Students don't just need a financial aid form processed. They need someone who can untangle the knot, ask the right questions, and confidently say, 'Here's how we make this work. If you thrive on solving financial puzzles, care deeply about removing barriers to an education, and can hold firm numbers and human empathy in the same conversation, this is your role. This position has high-volume data entry and compliance within our medical career-focused college.
Location:
Seattle, WA
Work Modality:
On-Site Schedule:
Monday - Friday
Hiring Range:
$24.96 to $29.96 Don't forget to ask about the benefits of employee ownership during your interview! Yes, you would be an employee-owner!
Essential Functions:
Interpret and apply Title IV, state, and institutional aid rules to maximize student access while maintaining full compliance.
Interview prospective students to determine needs assessment and financial aid eligibility. Determine financial aid eligibility second-cond and third-year students. Assist students with financial aid questions.
Maintain student files to ensure proper financial aid documentation.
Assist students in completing financial aid forms as required.
Counsel veteran students and ensure compliance with the Department of Veterans Affairs and State Approving Agency guidelines.
Coordinate and arrange for required student signatures.
Contact former students who have an outstanding balance to establish a private pay repayment plan.
Coordinate and arrange for proof of eligible non-citizenship status, paid-in-full documentation, and default/Pell overpayment documentation.
Document data into the computer for institutional financials for eligible students. Set up a payment plan for students. Establish payment plans for private-pay students across all programs.
Track ISIRs for all current and future students. Complete verification on all selected ISIRs.
Enter data into the computer for the date of package release, Pell/SEOG loan funds, and loan application dates/submissions to lenders.
Ensure student files are complete, including proof of agency funding. Complete any agency needs analysis forms and submit them to the agency.
Audit each future start packaged file to ensure all awards/financial aid forms are in the file and the proper audit form.
Notify Admissions staff of no-shows for Financial Aid appointments. Reschedule appointments regarding future students
Preferred Knowledge & Skills:
Title IV Programs:
Pell Grant, SEOG, Direct Subsidized/Unsubsidized Loans, PLUS Loans Systems:
COD (Common Origination and Disbursement), NSLDS (National Student Loan Data System),
FAA Access ISIR Management:
Tracking, resolving C-Codes, verification, and professional judgment
VA Benefits:
Chapter 33 (Post-9/11 GI Bill), Chapter 31 (VR&E), and VA Once certification
Compliance:
R2T4 (Return of Title IV Funds), SAP (Satisfactory Academic Progress), 90/10
Rule Student Accounts:
Private pay repayment plans, accounts receivable, and collections Employee Benefits - Employee Ownership Medical (PPO & 2 HDHPs with HSAs), Dental & Vision
Short & Long-term Disability
Basic Life Insurance
Flexible Spending Account (FSA)
Employee Assistance Program (EAP)
401(k) Plan
Employee Stock Ownership Plan (ESOP)
Paid Time Off (PTO), Sick Leave & Holidays
Tuition Reimbursement
Health & Wellness Program #ID1
