Finance Coordinator

Finance Coordinator Job Description Purpose The purpose of this position is to handle key bookkeeping tasks required to maintain timely and accurate financial reporting and filings. Support the General Manager in core administrative tasks and provide basic office support. Status

Reports To:

General Manager Essential Responsibilities and Functions

• Reconciliation of daily sales from the Point of Sale System and booking information into the accounting system. Refining process, tracing all imbalances, confirming deposits for manual and processed entries and booking accordingly.
• Oversee bank deposits and enter daily cash receipts to ensure timeliness and accuracy.
• Reconcile monthly sales totals in the accounting system to monthly Point of Sale reports.

Accounts Payable:

• Ensure all invoices are approved for payment by appropriate level of management, entered accurately into the accounting system and payments are made timely and in accordance with agreed payment terms. File all payments with approved invoices in a timely manner.
• Maintaining good relationships with vendors, reconcile to statements and resolve issues constructively and quickly with supporting documentation.
• Complete credit applications when needed.
• Process ACH remittances in timely manner.
• Reviewing weekly COGS by department and enters into WSR worksheets. Providing key department manager with COGS details by vendor and ensures accuracy of accounts charged.
• Submit quarterly data to CoMetrics, and weekly sales and monitoring reports (if necessary) to NCG.
• Provide basic general ledger accounting and account reconciliation support in areas such as prepaid and accrued expenses, gift card liabilities, coupon receivable and redemption.
• Aid in establishing, improving and documenting proper accounting procedures for activities.
• Coordinate with management on member related accounting, such as setting up and recording member owner installment plans, communicating with member owners regarding their equity or loan status and supporting management in processing member loan interest and principal payments and annual 1099INT forms.
• Process time cards and payroll for co-op staff according to co-op payroll schedule. Post payroll journal entries, ensure payroll taxes are reconciled and paid timely.
• Process payroll reports for management.
• Format Excel reports as requested and used by the management team.
• Provide timely reporting from the financial system to buyers and department managers for their departments as needed, including such reports as monthly expense versus budget, summary of specific vendor purchases and year over year comparisons.
• Prepare sales tax reporting and ensure timely payment of taxes.
• Support for other bookkeeping tasks as required by the business or requested by General Manager or the CPA supporting the co-op. Physical Job Requirements The physical requirements described here are those that an employee must meet, with or without reasonable accommodation, to successfully perform the essential functions of this job.
• Ability to use computer keyboard, monitor, mouse, telephone, and various office equipment continuously.
• Ability to lift and carry up to 25 pounds frequently.
• Ability to be present in assigned work area for up to 3 hours without rest
• Ability to reach above shoulder height occasionally.
• Ability to talk and hear to communicate with staff and customers.
• Finger and hand dexterity with ability to grasp and hold items of different sizes.
• Vision ability - close, distance, peripheral vision and depth perception.
• Ability to read register/computer screen and product and shelf labels. Working Conditions The work environment described here is representative of the conditions an employee may encounter while performing the essential functions of this job.
• Frequent exposure to cold, hot, wet or humid conditions.
• Exposure to fumes, airborne particles, hazardous materials ranging from natural to chemical (store products, cleaning products, scents from working in a public setting).
• Handling objects that have been handled by the public.
• Frequently performs work standing on cement floors at the cash register.
• Occasional exposure to temperature extremes (walk-in freezer, outside warehouse, hot kitchen, etc.).
• Noise level in the store is usually moderate to loud.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Qualifications To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodation. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Minimum of two years responsible accounting or bookkeeping experience including accounts payable, payroll and general ledger bookkeeping/accounting as well as chart of account maintenance.
• Minimum high school diploma or equivalent. Accounting/Bookkeeping certificate or associate degree preferred.
• Experience developing and maintaining Excel worksheets.
• Previous experience with QuickBooks accounting system.
• Experience with preparation and explanation of financial reports.
• Knowledge of regulatory requirements of processing various accounting transactions, surveys and basic tax filings.

Pay:

$17.00 - $20.00 per hour

Benefits:

Employee discount

Work Location:

In person