Date Posted:

08/03/26

Applications Due:

08/17/26

Vacancy ID:

221128 Position Information NY HELPYes AgencyEducation Department, State TitleOffice Assistant 2 (Calculations), (NY HELPS), Box

CFO-812/04156

Occupational CategoryNo Preference Salary Grade09 Bargaining UnitASU - Administrative Services Unit (CSEA) Salary RangeFrom $42641 to $52413 Annually Employment TypeFull-Time Appointment TypePermanent Jurisdictional ClassCompetitive Class Travel Percentage0% Schedule WorkweekMon-Fri Hours Per Week37.5 Workday From9 AM To5 PM Flextime allowed?

No Mandatory overtime?

No Compressed workweek allowed?

No Telecommuting allowed?

Yes Location CountyAlbany Street AddressOffice of Chief Financial Officer Office of Grants Finance CityAlbany StateNY Zip Code12234 Job Specifics Duties DescriptionThe New York State Education Department's Grants Finance Office is seeking candidates for two Office Assistant 2 (Calculations) positions to support the anticipated increased workload associated with the expansion of the Universal Pre-K program. Under the direction of the Processing Unit Supervisor, duties of this position include, but are not limited to the following:

• Maintain basic financial, accounting, and/or statistical records;
• Perform calculations and computations, using known and standard formulas and methods;
• Contact various internal and external parties to obtain information;
• Prepare, process, review, and record numerical transactions and records.

This activity may include:

processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing or receiving items of value such as cash or vouchers, including, for example, such tasks as calculating and collecting fees;

• Support the fiscal administration of state and federal education grants by processing, reviewing, and maintaining grant-related fiscal documents submitted by Local Educational Agencies (LEAs), including school districts, charter schools, and BOCES;
• Ensure documentation is complete, accurately entered into financial systems, and routed appropriately to support timely payment and compliance with applicable regulations;
• Receive, review, and log grant budgets, budget amendments, interim payment requests, final expenditure reports and related fiscal documentation from LEAs; and
• Verify completeness of submissions, including required signatures, accuracy of documentation and coding.

Minimum Qualifications

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the

NY HELPS

Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a

NY HELPS

title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS

To be considered for appointment through

NY HELPS

candidates must meet the open-competitive minimum qualifications for this position.

The qualifications are:

• One year of clerical experience.

PROMOTION

Current State employees must possess one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.

COMPETITIVE MINIMUM QUALIFICATIONS

Reassignment:

Candidates must have one year of permanent competitive or 55b/c service as an Office Assistant 2.

Eligible List Appointment:

Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter. Section 70.1

Transfer:

Candidates must have one year of permanent competitive or 55b/c service in a title SG-07 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. ://careermobilityoffice.cs.ny/cmo/gotit/title-search/index.cfm 55b/c

Appointment:

This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and meet the minimum qualifications.

• One year of clerical experience.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. Additional Comments

CONDITIONS OF EMPLOYMENT

This will be a permanent, competitive or non-competitive appointment. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility. Promotions and transfers may change appointees' negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. This position leads to a maximum salary of $52,413 based on annual performance advances. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. Filling of this position is contingent upon Division of the Budget and Fiscal approval. Interested in a job with New York State, but don't know where to start? Visit these links for information on working for

New York State:

• ://cs.ny/jobseeker/
• ://cs.ny/pio/publications/gettingajob.pdf Generous benefits of working for New York State, including, but not limited to, the following: Holiday & Paid Time Off
• Thirteen (13) paid holidays annually.
• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
• Five (5) days of paid personal leave annually.
• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
• Annual professional leave and educational leave opportunities for eligible staff. Health Care Benefits
• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
• Family dental and vision benefits at no additional cost. Additional Benefits
• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
• Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
• Public Service Loan Forgiveness (PSLF).
• Eligibility for various life insurance options.

Some positions may require additional credentials or a background check to verify your identity. How to Apply NameOffice of Human Resources Management Telephone(518) 474-5215 Fax(518) 486-5631 Email AddressOMSJobs@nysed Address StreetNew York State Education Department 89 Washington Avenue, OHRM, Room 528 EB CityAlbany StateNY Zip Code12234 Notes on Applying

APPLICATION

Qualified candidates should send a resume and letter of interest by August 17, 2026, to OMSJobs@nysed (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (CFO-812/04156) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.