Location:

Ontario, CA Employment Type:

Full-Time, On-Site Industry:

3PL / Logistics /

E-commerce Fulfillment Compensation:

Starting from $84,000 per year About the Company We are a rapidly growing third-party logistics (3PL) and e-commerce fulfillment company operating multiple warehouse locations across the United States. As our U.S. operations continue to grow, we are looking for a highly organized and hands-on Accounting Manager to manage the day-to-day accounting and financial operations of our U.S. business. Position Summary The Accounting Manager will be responsible for the daily accounting operations of the company, with a strong focus on accounts payable, payments, banking, payroll, reconciliations, month-end close, and financial reporting . This is a hands-on position . The successful candidate should be comfortable personally handling day-to-day accounting transactions while maintaining accurate financial records and improving accounting processes and controls. The position will work closely with senior management, HR, warehouse operations, external CPAs, banks, insurance providers, and other business partners. Key ResponsibilitiesDaily Accounting & Accounts Payable Manage day-to-day accounting activities and maintain accurate financial records. Review, code, and process vendor invoices and employee expense reimbursements. Manage accounts payable and vendor payment schedules. Prepare and process payments through ACH, wire transfer, check, and other payment methods. Reconcile vendor statements and resolve invoice or payment discrepancies. Maintain proper supporting documentation and approval records for payments. Monitor company credit card transactions and supporting receipts. Coordinate with warehouse operations and other departments to verify invoices and expenses. Banking & Cash Management Monitor daily bank activity and account balances. Perform bank and credit card reconciliations. Manage transfers between company bank accounts and entities. Maintain records of cash transactions, deposits, checks, and electronic payments. Monitor upcoming payment requirements and short-term cash needs. Assist management with basic cash flow planning and reporting. Communicate with banks regarding account and transaction-related matters. Payroll Process regular payroll through ADP or a similar payroll system. Coordinate with HR and Operations to ensure accurate employee hours, compensation changes, bonuses, deductions, and reimbursements. Review payroll reports before processing and investigate discrepancies. Perform payroll reconciliation and ensure payroll expenses are accurately recorded. Support payroll-related tax, benefits deduction, and 401(k) reconciliation activities. Month-End Close & General Accounting Perform and support the monthly accounting close process. Prepare bank, credit card, payroll, and other account reconciliations. Record and maintain accruals, prepaid expenses, fixed assets, and depreciation. Manage intercompany transactions and reconciliations. Review general ledger activity and investigate unusual transactions or variances. Ensure expenses are properly classified and allocated to the appropriate entity, warehouse, department, and GL account. Maintain accurate Balance Sheet schedules and supporting documentation. Financial Reporting Prepare monthly P&L and Balance Sheet reports for management. Assist with cash flow reporting and financial analysis. Support warehouse/site-level expense and profitability reporting. Compare actual expenses against prior periods and identify significant variances. Provide management with accurate and timely financial information for business decisions. Assist with budgeting and forecasting as needed. Tax, Audit & External Coordination Coordinate with external CPAs and tax professionals on federal, state, and local tax matters. Prepare accounting records and supporting documentation for tax filings. Support annual 1099, W-2, business property tax, and other financial reporting requirements. Assist with workers' compensation, insurance, financial, and tax audits as needed. Respond to accounting-related requests from external accountants, banks, insurance providers, and other business partners. Accounting Controls & Process Improvement Maintain proper approval procedures for invoices, payments, employee expenses, and company credit cards. Improve accounting documentation and standard operating procedures. Identify opportunities to reduce manual work and improve accounting efficiency. Help standardize accounting practices across multiple warehouse locations. Support improvements to accounting systems, reporting tools, and internal controls as the company grows. Qualifications Bachelor's degree in Accounting, Finance, or a related field . 5+ years of accounting experience , including strong hands-on accounting responsibilities. Strong experience with accounts payable, banking, reconciliations, payroll, and month-end close . Solid understanding of U.S. accounting principles and general ledger accounting. Experience preparing or supporting P&L and Balance Sheet reporting. Strong Excel skills. Experience with QuickBooks, NetSuite, Sage, Dynamics, or similar accounting systems. Strong attention to detail and ability to maintain accurate financial records. Ability to independently manage multiple priorities and deadlines. Comfortable working in a fast-paced and growing organization. Willing and able to personally handle detailed accounting work rather than only supervising or reviewing others' work. Bilingual：Mandarin and English Preferred Qualifications Experience in 3PL, logistics, warehousing, distribution, e-commerce, or manufacturing . Experience with multi-location or multi-entity accounting. Experience with ADP Workforce Now or similar payroll systems. Experience with fixed assets, accruals, prepaid expenses, and intercompany accounting. Experience working with external CPAs and supporting tax filings or audits. Experience with warehouse or site-level cost reporting. Experience improving accounting processes or implementing accounting systems. CPA or CPA candidate is a plus, but not required . Ideal Candidate The ideal candidate is a hands-on accounting professional who is comfortable working directly with invoices, payments, bank transactions, payroll, reconciliations, and month-end accounting. You should be able to independently manage the company's daily accounting activities while also maintaining strong financial controls and improving processes as the business grows. This position is well suited for an experienced Senior Accountant, Accounting Supervisor, or hands-on Accounting Manager who is ready to take broader ownership of accounting operations in a growing multi-site organization. Compensation Starting from $84,000 per year Actual compensation will depend on experience, accounting knowledge, industry background, and overall qualifications.

Pay:

From $84,000.00 per year

Benefits:

401(k) 401(k) 4% Match 401(k) matching Dental insurance Paid sick time Paid time off

Work Location:

In person