Title:

Finance & Accounting Manager Terms:

Part Time, 24 hours per week

Location:

Front Office Reports To:

Lead Pastor, Finance Team/Elders Job Overview:

The Finance & Accounting Manager, a professing Christ-follower who is in full agreement with Waypoint Baptist Church's Statement of Faith, is responsible for the church's day-to-day financial operations and reporting, while providing administrative support to the front office as needed.

Character Traits:

Displays the Fruit of The Spirit

• Galatians 5:22-23 Submits to Authority
• Romans 13:1-7, Hebrews 13:17 Exhibits Integrity and Faithful Stewardship in Handling the Church's Finances
• Colossians 3:23-24, Luke 16:10, Leviticus 19:35-36

Key Responsibilities:

Treasury & Banking:

Process and enter the weekly giving deposit, including labeling, balancing, recording in the church's accounting software, and distributing reports to the appropriate staff/leaders and ministry partners. Monitor account balances daily and process fund transfers as needed, including recurring monthly transfers between accounts. Reconcile all checking accounts and CDs monthly, and work with the outside accountant to resolve any discrepancies found. Renew CDs as they come due, and open new checking accounts or obtain debit cards as needed. Track and manage designated giving (e.g., missions, benevolence, or other restricted funds), including wiring funds when needed.

Accounts Payable:

Review, verify, and process vendor invoices and payments, ensuring appropriate budget approval prior to payment. Process vendor payments by check or electronic payment while maintaining accurate financial records and supporting documentation. Maintain vendor records, including W-9s and Certificates of Insurance (COIs), and periodically review vendor relationships, pricing, and services. Record and reconcile weekly debit card transactions, including applicable bank fees, interest, and other account activity.

Contributions & Accounts Receivable:

Process and record weekly contributions, maintain accurate donor records, and prepare required reports and annual giving statements. Coordinate monthly preschool tuition billing, collections, account inquiries, and related reporting with preschool leadership. Administer designated and restricted funds, including mission trips, benevolence, and other ministry initiatives, ensuring funds are accurately tracked and distributed. Prepare deposits, related banking documentation, and other required contribution reporting.

Payroll & Employee/Contractor Records:

Process payroll twice monthly, including verifying preschool payroll entries, collecting part-time staff hours, and remitting federal and state payroll taxes. Verify payroll deductions (e.g., retirement contributions, supplemental insurance) and track employee vacation/sick time and approvals. Collect W-9s and insurance documentation from contractors before they begin work. Prepare new-hire paperwork, collect required I-9 documentation, and ensure new employees have needed keys, workspace, phone, and computer access.

Reporting & Budgeting:

Send bi-weekly and monthly financial reports to the Finance Team and Elders, and meet with them as needed to review numbers and giving. Enter correcting journal entries as needed. Assist with the annual budget process: distribute budget spreadsheets, help ministry leaders with entries, meet with the Finance Team, and submit final numbers for publishing and entry into the accounting software. Year-End Close (January): Reconcile all accounts and send annual giving statements, primarily by email. Run W-2s for payroll and 1099s for contractors. Review and adjust entries for the year as needed. Close out files from the prior year and set up files for the new year. Facilitate external financial audit once every 3 years.

General & Administrative:

Serve as a secondary point of contact to answer the phone, troubleshoot issues, and assist visitors, including benevolence walk-ins. Attend weekly staff meeting. Perform other duties as assigned by the Lead Pastor.

Personal Responsibilities:

• Maintain a vital and growing personal walk with the Lord through committed Bible study, prayer and biblical community.

Faithful attending and tithing at his/her church. Annually set and pursue Christ-centered goals for him/herself, his/her family and his/her ministry at Waypoint. Continue personal development.

Minimum Qualifications:

Bachelor's degree in accounting, finance, or a related field; or 5+ years of relevant bookkeeping/accounting experience. Experience with payroll processing and working knowledge of related federal and state tax requirements. Proficiency with general accounting/database software and Microsoft Excel. Strong attention to detail and ability to maintain confidentiality of financial and personnel records. Excellent organizational skills with the ability to manage recurring weekly, bi-weekly, monthly, and annual deadlines. Comfortable learning and adapting to new technology, with the ability to help evaluate, implement, and transition to new church management or accounting software as needed.

Pay:

$30.00

• $32.

00 per hour

Work Location:

In person