Job Overview Heat Medics is a growing, locally owned HVAC company looking for a Finance & Operations Administrator to become a key part of our team. We're looking for someone who is strong with numbers, highly organized, comfortable working directly with ownership, and able to move between bookkeeping, customers, vendors, purchasing and day-to-day office operations. This is a hands-on role with significant ownership and the opportunity to grow as the company grows. What You'll Own Day-to-day bookkeeping in QuickBooks Online Accounts payable, accounts receivable and collections Bank and credit card reconciliations Payroll processing P&L review and maintaining accurate financial records Job costing and proper coding of materials and expenses Vendor invoices, payments and account management Material and equipment ordering Customer phone calls and scheduling Housecall Pro administration and reporting Maintenance agreement administration Insurance, licensing, COIs and company records General office operations and administrative projects Who We're Looking For You understand the numbers, not just how to enter them. You notice when something doesn't look right and take the initiative to figure out why. You're organized, resourceful and comfortable shifting priorities. You don't need constant direction; you ask questions, solve problems and follow through. We're looking for: 3+ years of bookkeeping or accounting experience Strong QuickBooks Online experience Understanding of AP, AR, payroll, reconciliations and P&L statements Strong organization and attention to detail Ability to work independently and prioritize competing needs Comfortable learning and managing technology and business systems Strong communication and customer service skills Small-business, construction, trades or service-company experience preferred Housecall Pro experience is a plus

Pay:

$27.00 - $32.00 per hour Expected hours: 40.0 per week

Benefits:

Flexible schedule Paid time off Application Question(s): How many years of hands-on bookkeeping/accounting experience with Quickbooks Online do you have? This role supports multiple areas of the business—from bookkeeping and payroll to customers, vendors and day-to-day office needs. What part of this type of role best matches your experience and strengths?

Work Location:

In person