9 Avon, MA Job Details Full-time 20 hours ago Qualifications Tax form completion Practicing in a sourcing or procurement role Financial close processing Correspondence management Preparation of internal financial performance reports Three-way invoice matching Confidential information handling Office activity coordination Managing budgets in an accounting role Filing Purchase order management Mid-level Databases Managing budgets in a finance role Financial records management Compliance reporting for grants Compliance documentation Invoice reconciliation Closing the books Billing issue inquiries Budget management in education Handling account queries Monthly financial performance reviews Financial audit support Accounting error correction Financial compliance

Full Job Description Location:

Business OfficeReports To:

Business and Finance ManagerPosition Summary:

The Coordinator of Administrative Services provides comprehensive administrative and financial support to the Business and Finance Manager and the Business Office. This position assists in maintaining accurate financial records, processing accounts payable, preparing monthly financial reports, monitoring operating budget accounts, and supporting the efficient day-to-day operations of the districts financial services.

Essential Duties and Responsibilities:

Provide administrative support to the Business and Finance Manager and other Business Office personnel
Maintain financial management software, databases, electronic records, and supporting documentation
Process accounts payable transactions, including reviewing invoices, verifying approvals, matching invoices with purchase orders, and preparing payment warrants
Maintain accurate vendor records, including tax documentation, payment information, and annual Form 1099 reporting
Respond to inquiries from vendors, administrators, and staff regarding invoices, purchase orders, payments, and account balances
Assist with the preparation and distribution of monthly financial reports
Review financial reports for accuracy and identify discrepancies requiring correction or further investigation
Monitor operating budget accounts, expenditures, encumbrances, transfers, and available balances
Assist district administrators and department heads with questions concerning operating budget accounts
Support the preparation, implementation, and ongoing maintenance of the districts annual operating budget
Prepare budget transfers, journal entries, account adjustments, and other financial documentation as directed
Maintain organized and complete records for audits, public reporting, grant requirements, and year-end financial closeout
Assist with purchasing procedures, purchase orders, vendor coordination, and compliance with district procurement policies
Organize Business Office correspondence, reports, meeting materials, contracts, and financial records
Maintain confidentiality regarding financial, personnel, student, and vendor information
Provide backup support for other Business Office functions as assigned
Perform other related duties as directed by the Business and Finance Manager.

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