DATE:

8/31/26

STATUS:

Regular, Full Time

SALARY RANGE

66261.26-99490.56

TITLE:

ADMINISTRATIVE FINANCIAL MANAGER

GRADE:

115

LOCATION:

4133 Washtenaw

UNION AFFILIATION

Court Non-Union

JOB SUMMARY

Under the supervision of Court Adminstration, coordinates and manages all fiscal functions for the 14A District Court including preparing and/or auditing bank deposits, performing bank reconciliations, paying bills, transmitting funds to/from the local funding unit and the state and prepares the prepares the monthly transmittals for those funds, prepares and monitors the court budget and serves as the purchasing agent. May serve in the capacity of Deputy Court Administrator in the absence of the Deputy Court Administrator.

EXAMPLES OF DUTIES

Essential Duties:

Performs all general clerical functions of the court as may be required or assigned to support the general administrative and financial needs of the department.

Responsible for the preparation of Juror payment and forms for all courts operating under the department.

Manages the accounts payable process and ensures financial stability of all outgoing cash.

Order and distribute office supplies, case files, and court forms.

Supports and coordinates court safety, including creating, maintaining, updating emergency response plans.

Order and distribute office supplies, case files and court forms

Supports and coordinates court safety, including creating, maintaining, updating and distributing safety binders

Receive, distribute, and monitor all NSF (non-sufficient funds) checks written to the court.

Responsible for the review and approval of all refund requests issued by the courts.

Schedule, coordinate, and oversee annual independent financial audit of all court locations. Address findings via improvedmunication, policy, procedure and/or training.

Provide statistical reports as requested by police agencies, prosecutors, City Village, and Township treasurers.

Oversee, manage, and measure collections activities¿including drafting and implementing a policy and/or procedure/practice.

Manages all contract processing including documentation and follow up with contractual obligations.

Works closely with County purchasing toanize and carry out all RFP (request for proposal) processing for any vendor provided services or goods.

May coordinate, prioritize or assign and direct court work flow inclusive of the quality and quantity of workpleted. May provide coaching/discipline to assure timely and accuratepletion.

Collects and assists with maintaining data and information on court activities including but not limited to the preparation of monthly caseload reports or other statistical data as requested

Oversees the receipt of court funds and maintenance of accounting records and bank deposits, reconciling same

Oversees the preparation of the monthly transmittal of court revenue from court sites,bining them for reporting to the County Treasurer, Department of State, Department of Treasury or otheranizations. Reconciles and balances account records to monthly statements.

Acts as a supervisor to Senior Clerks, including but not limited to training, process improvement and monitoring of site financial operations

Oversees discipline in regards to all financial matters

Back-up to Deputy District Court Administrator in personnel matters

Provides or coordinates financial orientation and training of new employees and updates for existing employees.

Participates in periodic planning and management meetings with the Court Administrator or Chief Judge, including but not limited to the formulation and improvement of the financial systems and processes of the Court.

Provides project management and oversight to special projects, assignments, process improvement and operational areas as assigned or necessary, including the provision of reports.

Cites fines and costs to be assessed as dictated by a set fine/cost schedule. Maintain, update and distribute fines and costs lists as needed.

Issues writs, warrants, garnishments, and wage assignments on order of the court.

Assists in the preparation and administration of the court's budget including but not limited to monitoring expenditures and preparing periodic budgetary reports; and, directs the processing of financial documents and the preparation of periodic and special reports as directed by the Court Administrator.

May assign, direct or review the work of various specified staff as directed by the Court Administrator

Acts as liaison between and represents the Court with various County departments

Performs other related duties as assigned

The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

EMPLOYMENT QUALIFICIATIONS

Knowledge, Skills, and Abilities:

Principles, practices, and procedures related to District Court programs and activities

Applicable federal, state and local laws and regulations

Principles and practices of employee oversight, guidance, coaching and support

Research, data analysis and report preparation techniques

State of Michigan's General Schedule #16, Records Retention and Disposal Schedule for Michigan Trial Courts

Computer applications related to the work (Microsoft Word, Excel, Access, Outlook)

Advanced financial recordkeeping practices

Project management including setting priorities, coordinating multiple projects and meeting deadlines

Discretion in regards to personnel and management issues

Using independent judgment within established policy and procedural guidelines

Maintaining accurate records and files

Planning, coordinating and reviewing the work of others

Interpreting, ing and explainingplex laws, policies and regulations

Operating office equipment such as copiers, calculators,puter terminals, facsimile machines, typewriters, ers and postal meters

Establishing and maintaining effective working relationships with those contacted in the course of the work

Small group facilitation and work process improvement

LICENSES AND CERTIFICATIONS

Must possess either a valid operator's license or be able to work at any 14A court site

Must meet qualifications to be a LEIN (Law Enforcement Information Network) operator

May be a state certified Court Electronic Recorder or Operator (CER/CEO)

PHYSICAL DEMANDS

Duties require sufficient mobility to work in a normal office setting and use standard office equipment including aputer, vision to read ed materials and aputer monitor and hearing and speech sufficient tomunicate in person or over the telephone.

Must be able to bend, reach and lift up to twenty-five (25) pounds

These requirements may be amodated for otherwise qualified individuals requiring and requesting such amodations.

EDUCATION

Possession of a Bachelor's degree or the equivalent; or, experience in court administration or management generally equivalent to a bachelor's degree

Professional Development courses or equivalent training in financial management and applications, problem solving, conflict management, process improvement, project management, and effectivemunication

EXPERIENCE

Two (2) to three (3) years in financial/budget/accounting/manager duties in court operations or similar equivalent experience. MUNIS financial program experience preferred. Six (6) to twelve (12) month break-in period.

This class description intends to identify the major duties and requirements of the job and should not be interpreted as all-inclusive. Incumbents may be requested to perform job-related duties other than those outlined above and may be required to specific job-related knowledge for successful job performance.

FILING DEADLINE

9/22/26

CONTROL NUMBER:

2608-2850-3056-0001