Schedule In-office, Monday-Friday, 8:30am-5:00pm plus Saturday availability. Some Saturdays are required. Coverage of most or all Saturdays is preferred , including paycheck / cash distribution and week-end catch-up. About the role Moynihan Companies is hiring an Accounting Manager to own day-to-day accounting operations across our construction, landscaping, trucking, and property entities. This is a senior, hands-on role. You will run payroll and certified payroll, keep job costs clean in QuickBooks, manage AP/AR, close the month, and produce the reporting ownership uses to run the business. You will report into our Controller. You are not replacing the Controller or the Office Manager. You are the person who makes the numbers accurate, the filings on time, and the job-cost picture trustworthy. If you only want to enter bills and run a basic payroll, this is not the job. If you can audit an invoice, code labor to the right job, file certified payroll with the State, and explain why a job is over or under budget, keep reading. What you will own Payroll, certified payroll, and agency reporting Process payroll for field, shop, trucking, and office staff Own certified / prevailing-wage payroll, including job costing of labor Code payroll documents correctly to jobs, classes, and cost codes Upload certified payroll reports to state reporting websites on a weekly/monthly cadence File and maintain certified payroll packages in the correct job folders Handle multi-state and multi-entity wage compliance (NJ and related jurisdictions) Support laborer payroll / GPS review, snow time cards, trucking payroll, and pay calculations as needed Prepare

W-2 / 1099

information and related year-end payroll documents Saturday paycheck distribution and related payroll wrap-up QuickBooks, job costing, and chart of accounts Maintain QuickBooks across operating companies and property entities Own job-cost tracking: labor, materials, subs, equipment, and burden to the right job and cost code Keep the chart of accounts clean, consistent, and usable for reporting Support year-end work-in-progress (WIP) schedules Track financed equipment, asset additions, and related schedules Build and maintain financial spreadsheets (cash, recurring expenses, job performance, AP/AR) AP, AR, and invoice auditing Full-cycle AP and AR across construction, landscaping, trucking, and properties Deep-audit vendor and subcontractor invoices before payment — coding, duplicates, backup, job number, quantities, and contract terms Enter bills from email, Drive, and physical shop/office Review landscaping monthly invoice packets and invoice customers on the correct billing date Review trucking invoices and route for approval Study AP and AR aging weekly and keep collections and payables moving Properties invoicing, rent tracking support, and related QB property books Subcontractor and vendor control Track subcontractor compliance documents (COIs, W-9s, certified payroll where required, lien releases) Support subcontractor procurement paperwork and pay-app / invoice control Prepare 1099s and maintain vendor files Handle vendor issues, missing backup, and coding disputes before they hit the books Close, reporting, and financial strategy support Own the monthly close: bank recs, credit card recs (including Amex / employee receipts to jobs), AP/AR tie-out, job-cost review Produce monthly financial packages and job-cost reports for ownership and the Controller Maintain the cash spreadsheet and recurring-expense / loan / credit card / subscription tracker Support budgeting, LOC advance/repayment packages, and reporting to leadership Work with the CPA on notices, workpapers, and year-end financials (preparation support; final tax review stays with the Controller / CPA) NJ sales tax, NJSTART quarterly compliance payments, BOIR, and other recurring state/agency filings Lien-release document prep and related construction accounting paperwork Office and company-wide coverage The Accounting Manager is expected to handle or back up most office-wide financial and administrative tasks, including: Bank transactions, check scanners, and payment logistics File bank / mortgage / 1098 / 1099 documents Bid-package financial review support Annual reports for LLCs and property entities

IFTA / IRP

/ Form 2290 / trucking compliance reporting support Insurance audit backup (workers' comp / GL), property-tax payment tracking, and escrow/insurance checklist support New-hire payroll setup coordination, PTO tracking support, and payroll-related employee questions Google Drive filing, calendar coordination, certified mail, and other standard office execution What "good" looks like here Certified payroll goes out complete and on time Every dollar hits the right job, vendor, and account Invoices are audited, not just entered Month-end is closed on a fixed calendar with a clean package Ownership can open QuickBooks or a spreadsheet and trust the job-cost and cash picture State and agency filings are calendar-driven, not last-minute Saturdays are covered reliably for payroll distribution and catch-up You absorb volume from AP, payroll, properties, and trucking without dropping the close Requirements 5+ years of accounting experience; construction, landscaping, civil, or specialty-contractor experience strongly preferred Direct experience with certified / prevailing-wage payroll and state agency reporting Expert-level QuickBooks (Online or Desktop) including jobs/projects, classes, cost codes, and a disciplined chart of accounts Full-cycle AP, AR, bank recs, and monthly close Strong Excel / Google Sheets (job-cost models, cash tracking, audit workbooks) Comfort working across multiple LLCs / entities High accuracy, document discipline, and the ability to work in a fast, owner-operated construction office Ability to handle confidential payroll, banking, and legal/financial information Saturday availability required; willingness to work most or all Saturdays is strongly preferred Preferred New Jersey public-works / NJSTART / state certified-payroll portal experience Trucking or multi-entity property accounting exposure Experience supporting a Controller or CPA on WIP, year-end financials, and tax workpapers Experience with lien waivers, subcontractor compliance files, and construction billing packets

Email:

admin@moynihancompanies.com

Pay:

$75,000.00 - $85,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Application Question(s): How many years have you processed certified payroll, and for which states/portals? What construction accounting have you done in QuickBooks (job costing, classes, cost codes)? Have you owned a monthly close, or only entered transactions? Can you work Saturdays, and are you available most or all Saturdays? How many words per minute can you type? On a scale of 1-10 what level of Microsoft Excel do you believe you are?

Work Location:

In person