Business Mgr 3 Retail Palm Harbor Villages, Inc - 3.4 Tulsa, OK Job Details 2 hours ago Qualifications Customer communication Full Job Description Key Responsibilities Deal Intake & Coordination Receive and manage original deal files from the General Manager after deal approval Coordinate with General Manager and Finance Manager to initiate deal processing Ensure all documentation is complete and accurate from the outset Financial Oversight & Closing Preparation Partner with Finance Manager to prepare deals for closing Compile and submit all contractor bids ("hard bids") Prepare Cost Worksheets and Commission Sheets prior to closing Verify all financials align with approved deal structure and profitability targets Contractor & Project Management Serve as the primary point of contact for all contractors Obtain and evaluate bids; coordinate project scope and timelines Schedule all construction and manage timelines to meet closing deadlines Conduct regular (weekly or more frequent) check-ins with contractors Ensure all work is completed as agreed and on schedule Customer & Vendor Communication Communicate directly with customers to provide updates and obtain approvals Facilitate Cost Worksheet approval via email or fax Coordinate with lenders and vendors to ensure timely completion of all requirements Quality Control & Compliance Order and manage required site checks and inspections Verify completion of work through photos and required documentation Monitor vendor billing and report discrepancies immediately Review all customer information for accuracy prior to closing Process and scan original customer files to corporate in compliance with company standards Closing Coordination Prepare all closing documents Schedule closings with customers and title companies Ensure all conditions are met prior to closing Authorize or coordinate key release to customer upon completion Systems & Reporting Maintain accurate inventory and records using internal systems (e.g., ProSys) Enter Purchase Orders and build homes/projects in system upon order confirmation Maintain daily deal tracking and update statuses consistently Use deal tracker in daily communication with General Managers Administrative & Operational Support Submit finalized Cost Worksheets to General Manager (and Regional VP as required) Serve as backup for time management functions in UKG Assist with employee status change forms and administrative processes as needed Key Skills & Competencies Strong organizational and project management skills Excellent communication and coordination abilities High attention to detail and accuracy Ability to manage multiple projects and deadlines simultaneously Problem-solving and decision-making skills Financial and operational acumen Success Metrics Deals closed on time and within budget Accuracy of cost and commission documentation Contractor performance and timeline adherence Customer satisfaction and communication effectiveness Compliance with internal processes and documentation standards Education Preferred Bachelors or better in Business Admin or related field Skills Preferred Positive Attitude Microsoft Excel Listening Skills Attention to

Detail Bookkeeping Accounts Payable Accounting Behaviors Required Detail Oriented:

Capable of carrying out a given task with all details necessary to get the task done well

Preferred Functional Expert:

Considered a thought leader on a subject

Leader:

Inspires teammates to follow them

Enthusiastic:

Shows intense and eager enjoyment and interest

Team Player:

Works well as a member of a group

Motivations Preferred Goal Completion:

Inspired to perform well by the completion of tasks

Self-Starter:

Inspired to perform without outside help Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.