Accounting and Administration Manager Company:

Autosled Location:

Rockville, MD Position:

Accounting and Administration Manager Reports To:

Chief Executive Officer Direct Reports:

None Work Arrangement:

Converts to hybrid after 90 days working FT onsite

Employment Type:

Full Time / Exempt Position Summary The Accounting and Administration Manager's primary responsibility is accounts receivable and collections: actively following up with customers, securing payment on overdue invoices, and keeping receivable balances accurate and current. Collections is a central daily responsibility, not an occasional administrative task. The role also performs accounts payable, QuickBooks recordkeeping, payroll processing, and benefits reconciliation. This is a hands-on individual contributor position managing all accounting department functions. The ideal candidate has strong practical collections experience and is comfortable making regular outbound collection calls, writing clear follow-up emails, and persistently pursuing payment while maintaining professional customer relationships. Organization, accuracy, and consistent follow-through are essential. This position converts to hybrid after 90 days working full-time in the office . The successful candidate must be comfortable working effectively in both environments and maintaining strong communication and follow-through Key Responsibilities Accounts Receivable & Collections — Primary Responsibility Review A/R aging regularly and prioritize daily collection calls and emails based on invoice age, balance, and prior payment commitments. Contact customers proactively about overdue invoices, obtain specific payment commitments, and follow up promptly on missed promises to pay. Research billing disputes and missing documentation with customers and internal teams to remove obstacles to payment. Maintain detailed collection notes, promised payment dates, and next follow-up actions for each overdue account. Provide the Chief Executive Officer with a weekly collections update covering overdue balances, payments received, outstanding commitments, disputes, and accounts requiring escalation. Issue accurate customer invoices, apply payments promptly, and reconcile customer accounts and unapplied receipts. Accounts Payable & Accounting Support Enter and maintain day-to-day accounting transactions and accurate records in QuickBooks.

Process accounts payable:

review and code invoices, enter bills, obtain required approvals, and prepare payments for authorization. Perform monthly bank and account reconciliations and provide supporting schedules and documents for month-end and year-end close. Maintain organized and accurate financial documentation and records. Prepare routine A/P and transaction reports for the Chief Executive Officer. Provide requested records and reconciliation support to external accounting and tax providers; refer accounting questions and exceptions to the Chief Executive Officer or external accountants. Payroll & Benefits Administration Process payroll through Rippling using approved payroll inputs and established deadlines. Review payroll reports and reconcile payroll-related accounts. Enter approved new hires, terminations, compensation changes, deductions, commissions, bonuses, and allowances, and verify payroll inputs before submission. Reconcile monthly benefit invoices to employee enrollment and payroll deductions, researching and resolving discrepancies. Contact benefits brokers, insurance carriers, and payroll providers to resolve routine processing or billing questions. Maintain accurate and confidential employee payroll and benefits records. Administrative Support Follow established approval procedures and internal controls; flag discrepancies and exceptions to the Chief Executive Officer. Flag recurring transaction or administrative issues and suggest practical improvements to routine workflows. Maintain confidential financial, payroll, and employee information. Complete administrative tasks directly related to accounting, payroll, and benefits records. Success in this role is measured primarily by consistent collection activity, timely payment follow-up, and progress reducing past-due receivables. Maintain accurate aging reports and documented next steps for overdue accounts, while completing other accounting, payroll, and reconciliation duties on schedule. The position has no staff supervision, budgeting, forecasting, or financial strategy responsibilities. Qualifications Required Demonstrated success in hands-on business-to-business A/R collections, including collecting overdue balances, obtaining payment commitments, and following through until resolution. Relevant accounting or finance degree, OR equivalent practical bookkeeping experience. 3-5 years of hands-on bookkeeping, accounting, or related experience. Proficiency in QuickBooks is required.

Excel / Spreadsheet

proficiency. Hands-on accounts payable experience. Experience processing payroll. Experience with benefits reconciliation . Strong attention to detail and accuracy. Excellent organizational and time-management skills. Ability to handle confidential information with discretion. Strong telephone and written communication skills; ability to be firm, professional, and persistent in collection conversations. Ability to work independently while also collaborating effectively with leadership and employees. Ability to work effectively in a hybrid office environment . Preferred Experience working in a start-up, entrepreneurial, or rapidly growing organization is a plus. Experience with Rippling or similar HR, payroll, and benefits platforms. Experience with RoadSync or similar accounts receivable/payment platforms. Experience following documented accounting procedures and supporting external accountants. Compensation and Benefits This role offers a competitive base salary, comprehensive health benefits and 401(k) plan with company match. Autosled is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination, harassment, and retaliation based on race, color, religion, sex (including gender identity and sexual orientation), pregnancy, parental status, national origin, age, disability, genetic information, or any other status protected under federal, state, or local laws. Applicants must be currently eligible to work in the United States.

Pay:

$85,000.00 - $90,000.00 per year

Benefits:

401(k) 401(k) matching Health insurance Paid time off Application Question(s): How many years of Quickbooks experience do you have? How many years of accounts receivable experience do you have? How many years of experience do you have processing payroll?

Work Location:

Hybrid remote in Rockville, MD 20852