Finance and Grants Administrator

Finance and Grants Administrator School of Medicine, Stanford, California, United States Thank you for your interest in Stanford University. While we have instituted a hiring pause for non-critical staff positions, we are actively recruiting for the positions currently listed on our careers page. Job Summary

DATE POSTED

Mar 30, 2026 SCHEDULE Full-time

JOB CODE

4442 EMPLOYEE STATUS Regular GRADE H REQUISITION ID 108605 WORK

ARRANGEMENT

Remote Eligible The Division of Infectious Diseases & Geographical Medicine in the Department of Medicine is seeking an Accountant 2 to perform a variety of regular and recurring professional accounting functions involving fiscal interpretation and analysis, reconciliations, and reviews of multiple accounts and transactions. Our division encompasses all aspects of infectious diseases and geographic medicine, including covid research and treatment, clinical microbiology, hospital epidemiology, AIDS, international health, mechanisms of pathogenesis, the role of microbes in chronic & unexplained disease, human microbial ecology, parasitology, microbial & viral genomics, and tropical medicine. This Accountant 2 position is eligible for remote work with the potential occasional onsite work. Duties include: Analyze accounting transactions and information to summarize current financial position at the unit or organization-wide level. Construct and assemble data for decision making; develop conclusions, and present high level summary of recommendations. Capture, track, and report revenue and expenses; determine appropriate procedures for accounting record preparation, research of transactions and reporting. Oversee, reconcile, and resolve problems relative to complicated accounts. Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets. Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data. Maintain and review accounting process controls; recommend and implement any approved modifications; perform preliminary analysis and recommend solutions. Develop and maintain desktop procedures and process documentation for area of responsibility. Run and analyze financial reports, often from multiple systems; prepare management information reports. Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility, and create complex compliance reports. Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed. Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes. Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement. Define requirements, develop and implement complex test cases, perform system testing and analyze results. Serve as a resource to local units and other departments to resolve accounting related issues. May act as a lead, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.

DESIRED QUALIFICATIONS

2 + years of experience of professional level accounting andor finance experience Experience with current Stanford financial systems (i.e. ReportMart3, OBI, SeRA, etc) Knowledge of RMG and OSR processes Cardinal Curriculum completed or completed within the first year of employment Outstanding customer service Excellent attention to detail Expert knowledge and fluency of governmental regulations (e.g.

FAR, A-21, A-110, A-133, CAS

) Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

EDUCATION & EXPERIENCE

(REQUIRED): Bachelor's degree plus four years of applicable experience, or combination of education and relevant work experience.

KNOWLEDGE, SKILLS AND ABILITIES

(REQUIRED): Intermediate proficiency in business applications, such as Microsoft Office; intermediate Excel skills. Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy. Understanding of and ability accounting skills and concepts. Knowledge of Generally Accepted Accounting Principles. Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups. Demonstrated project management skills and ability to contribute as part of a project team.

PHYSICAL REQUIREMENTS

Constantly perform desk-based computer tasks. Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less. Occasionally write by hand, twist, bend, stoop and squat. Rarely stand, walk, reach or work above shoulders and use a telephone.

WORKING CONDITIONS

May work extended hours during peak business cycles.

WORKING STANDARDS

Interpersonal Skills:

Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety:

Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, adminguide.stanford.edu. This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $84,973 to $112,589 per annum. This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures The compensation for this position will be based on the location of the successful candidate. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.