Office Admin

We are looking for a detail-oriented Office Admin to join our team in Seal Beach, California. This role will involve providing essential administrative support to ensure smooth operations within our non-profit organization. As part of a long-term position, you will play a key role in managing records, assisting with membership processes, and delivering excellent service to residents and staff.

Responsibilities:

• Process membership transfers, maintain resident databases, and handle stock ownership documentation.
• Greet visitors and respond to inquiries in a friendly and attentive manner.
• Coordinate inspection requests and collaborate with various departments to ensure timely processing.
• Prepare financial demands and manage payments in coordination with finance and escrow teams.
• Distribute welcome packets, identification cards, and other essential items to new stockholders.
• Issue replacement identification cards and manage service passes for eligible individuals.
• Maintain accurate records for shareholders and assist in preparing year-end mail-out packets.
• Support Mutual annual meetings and assist with pet registration and caregiver pass documentation.
• Perform inventory management tasks, including maintaining supply levels and generating reports.
• Provide backup assistance to the Copy Supply department as needed.