HR and Finance Specialist Be Well Clinical Studies - 4.5 Lincoln, NE Job Details Full-time 19 hours ago Qualifications Associate's degree in accounting Employee onboarding Accounting systems Communication with suppliers Confidential information handling Microsoft Excel Microsoft Outlook Clinical research Customer service Standard Operating Procedures (SOPs) implementation Financial reporting Candidate pipeline management Automation software Associate's degree in Business Administration ATS Filing HR legal compliance Employee relationship building Associate's degree in finance Mid-level Accurate transaction records management Prompt engineering Finance Administrative experience Invoice payment processing Employee data management Documentation tools Expense reports Financial records management Human Resource Management Full Job Description Position Summary Be Well Clinical Studies is seeking a highly organized and detail-oriented HR & Finance Specialist to provide administrative and operational support across Human Resources and Finance. This position plays a critical role in ensuring day-to-day activities are completed accurately, efficiently, and professionally while supporting organizational growth, operational excellence, and continuous process improvement. The HR & Finance Specialist will assist with employee onboarding and offboarding, benefits administration, recruiting coordination, payroll support, accounts payable processes, vendor communications, recordkeeping, compliance tracking, and workflow improvement initiatives. The role also supports the organization's use of technology, automation, and AI-assisted business processes to improve efficiency and scalability. The successful candidate will manage multiple priorities, maintain confidentiality, communicate clearly, and collaborate effectively with employees, leadership, vendors, and business partners. Essential Duties and Responsibilities Human Resources Coordination (45%) Coordinate employee onboarding and offboarding activities. Prepare, maintain, and organize employment records and HR documentation. Maintain personnel files in compliance with company policies and applicable regulations. Assist with benefits administration, employee status changes, and annual open enrollment. Coordinate recruiting activities, including job postings, applicant tracking, interview scheduling, and candidate communications. Support employee training, certification tracking, and compliance documentation. Maintain employee information within HRIS and related systems. Prepare employment-related forms, correspondence, reports, and documentation. Support employee engagement initiatives and HR projects. Maintain strict confidentiality of employee and organizational information. Assist leadership with HR coordination, reporting, and special projects. Finance Coordination (45%) Support pre-payroll administration and payroll preparation activities. Review and compile payroll documentation for management review. Facilitate invoice approvals and coordinate invoice processing. Assist with accounts payable documentation and vendor payment inquiries. Serve as a primary point of contact for routine communications with vendors, benefits providers, banks, and other business partners.

BE WELL CLINICAL STUDIES

| HR & Finance Specialist Be Well Clinical Studies | Lincoln, Nebraska | Page 2 of 3 Coordinate vendor communications and track resolution of routine inquiries and requests. Organize and maintain financial records and supporting documentation. Support expense reporting and reimbursement processes. Assist with audit requests, compliance reviews, and financial reporting. Assist with banking, insurance, and vendor relationship activities. Process Improvement & Special Projects (10%) Support the implementation and maintenance of AI-assisted workflows and automation initiatives. Develop and maintain workflow documentation, standard operating procedures, and process improvement resources. Maintain organized electronic records and shared departmental resources. Identify opportunities to improve efficiency, consistency, and operational effectiveness. Support special projects and organizational initiatives as assigned. Qualifications Education and Experience Associate degree in Human Resources, Business Administration, Accounting, Finance, or a related field preferred. Equivalent combinations of education and relevant work experience will be considered. Two or more years of experience in human resources, accounting, payroll, office administration, bookkeeping, or a related business support role. Background supporting multiple business functions preferred. Familiarity with HRIS, payroll, bookkeeping, accounting, or business management systems preferred. Knowledge, Skills, and Competencies Strong organizational, planning, and time management skills. Exceptional attention to detail and accuracy. Professional judgment and discretion when handling confidential information. Strong verbal and written communication skills. Proficiency with Microsoft Outlook, Word, Excel, Teams, QuickBooks, and other business software applications. Familiarity with Microsoft Copilot and other AI-assisted productivity tools. Understanding of effective AI prompting techniques and the ability to use AI tools to improve efficiency, accuracy, and workflows. Strong problem-solving and critical-thinking skills. Ability to manage multiple priorities and meet deadlines. Strong customer service and relationship-building skills. Adaptability and willingness to learn new technologies, systems, and processes. Collaborative approach to working with employees, leadership, vendors, and external partners. Preferred Qualifications Healthcare, clinical research, or other regulated-industry background. Familiarity with Paycom or similar HRIS/payroll platforms. Knowledge of benefits administration, payroll processing, accounts payable, bookkeeping, or QuickBooks. Exposure to workflow automation, process improvement initiatives, or AI-supported business processes.