Certified Payroll Specialist

We are looking for a detail-oriented Certified Payroll Specialist to support a client in Altadena, California in a Contract position. This opportunity combines certified payroll administration with collections support, making it ideal for someone who can manage compliance-sensitive payroll tasks while also helping maintain healthy accounts receivable activity. The right candidate will bring strong organization, sound judgment, and the ability to keep documentation accurate, current, and audit-ready.

Responsibilities:

• Manage certified payroll activities by reviewing time records, validating job classifications, and preparing required submissions in accordance with applicable regulations.
• Monitor outstanding accounts and document collection efforts thoroughly to maintain clear, current records of customer communications and payment activity.
• Work directly with customers and stakeholders to arrange payment solutions such as installment schedules, negotiated resolutions, or deadline extensions when appropriate.
• Collaborate with internal partners to investigate invoice issues, resolve disputes, and address billing inconsistencies in a timely manner.
• Produce routine status updates and reports that highlight collection progress, open balances, and overall performance trends.
• Maintain complete and well-organized payroll and collections documentation to support audits, compliance reviews, and internal reporting needs.
• Verify employee pay-related information, including hours worked, rates, deductions, and supporting records, to ensure accuracy across payroll documentation.
• Track changes in payroll compliance requirements at the federal, state, and local levels and apply updates to daily processes as needed.