Payroll Specialist

AppleOne has partnered with a company in Irvine needing a Payroll Administrator. This is a direct hire role.

Experience:

Minimum 2+ years of full-cycle, hands-on payroll processing (not just administrative support).

Volume:

Proven experience managing payroll for a population of 300+ non-exempt employees.

Compliance:

Deep knowledge of multi-state wage and hour laws (overtime, meal breaks, and final pay). Payroll Processing

• Execute end-to-end bi-weekly/semi-monthly payroll for multi-state populations, including manual calculations for commissions, bonuses, and tax levies
• Review time sheets, commission and bonus calculations, and other information to detect and reconcile payroll discrepancies
• Ensure compliance with federal, state, and local payroll regulations (including wage and hour laws)
• Build and maintain positive relationships with onsite management providing support to ensure timely payroll processing
• Process pay adjustments and post information to designated records
• Compute wages and deductions, entering data into appropriate software programs
• Keep up to date record for all employee time off, including sick, vacation and leaves of absence
• Administer garnishments, tax levies, benefits deductions, and retirement contributions
• Sort and send out paychecks to all locations New Hire Onboarding
• Process onboarding for new employees and employment changes; entering employee information into the HRIS/payroll system
• Send out new hire communications to assist new hires with their transition into the company Employee Records & Reporting
• Maintain all personnel records ensuring compliance
• Reconcile payroll reports and general ledger entries
• Run reports and auditing data as needed
• Support year-end processes including W-2s, audits, and payroll reconciliations
• Respond to and resolve employee payroll questions
• Assist with payroll system updates, testing, and process improvements What You Bring
• Experience personally processing payroll for at least 300 hourly employees simultaneously in a fast-paced environment
• Preference towards the technical side of payroll over general HR administration
• Strong knowledge of payroll processes and wage and hour compliance
• Experience with multi-state payroll and tax regulations
• Ability to meet deadlines and work under time constraints, especially during payroll cycles
• Intermediate Excel skills (formulas, reconciliations, data validation)
• Benefits, Leave of Absence, Workers Comp and Union experience is a plus Qualifications
• High school diploma required; Associate's or Bachelor's degree preferred
• 2-4 years of payroll processing experience (mid-volume or higher preferred)
• ADP WorkForce Now experience preferred
• ADP Enhanced Time (Enterprise eTIME) experience preferred
• Microsoft Office (Excel, Word, Outlook) experience required
• ADP or other payroll certification preferred Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.

eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https:

//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.