Senior Payroll Specialist Lund Construction Co. - 3.7 Sacramento, CA Job Details Full-time $70,000 - $95,000 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Vision insurance 401(k) matching Life insurance Retirement plan Qualifications Confidential information handling Bachelor's degree in finance Spreadsheets Employment law Finance High school diploma or GED Construction industry experience Industry knowledge of financial regulations Bachelor's degree in accounting Cross-functional collaboration Associate's degree Accounting Cross-functional communication Full Job Description About Lund Construction Lund Construction Co. is a third-generation, family-owned general engineering contractor specializing in grading, underground utilities, and wet utility installation. Since 1958, we have proudly served Northern California, building a reputation for integrity, quality craftsmanship, and a strong commitment to our people. At Lund Construction, we are more than a company — we are a team that values collaboration, accountability, and pride in the work we do. Summary The Senior Construction Payroll Specialist manages the complete, hands-on, end-to-end payroll cycle for a construction workforce—handling everything from daily timekeeping collection and weekly payroll runs to union/prevailing wage compliance, 401(k) administration, banking/cash reconciliations, tax filings, and year-end W-2 preparation and reporting. This is a comprehensive operational role requiring a deep understanding of construction payroll practices, applicable labor laws, tax regulations, and reporting requirements to ensure full compliance across all payroll activities. Essential Duties & Responsibilities Independently oversee end-to-end payroll processing for a high-volume workforce including hourly, salaried, and union employees. Provide expertise on applicable federal, state, and local payroll regulations, including California certified payroll requirements. Collect, review, and verify timekeeping data from multiple sources (e.g., timesheets, electronic systems). Accurately input payroll data, ensuring correct classifications, pay rates, deductions, and tax withholdings. Calculate and process prevailing wages in accordance with project requirements and certified payroll guidelines. Manage union dues, fringe benefits,401(k) contributions and other deductions in compliance with collective bargaining agreements. Generate and distribute paychecks and process direct deposits. Maintain accurate payroll records within Vista and HCSS HeavyJob systems. Serve as a subject matter expert on federal, state, and local payroll laws, including FLSA and tax regulations. Prepare and submit certified payroll reports (e.g., WH-347) for public works projects. Manage payroll tax reporting and timely remittance of federal, state, and local taxes. Process and remit 401(k) employee contributions and employer matching funds in a timely manner. Process garnishments, child support orders, and other court-ordered deductions. Maintain complete and accurate payroll documentation and audit trails. Reconcile payroll liability accounts (including payroll taxes, union fringe benefits,401(k) contributions, and garnishments) on a regular basis. Calculate, prepare, and post journal entries for vacation and PTO accruals. Perform monthly accounting close activities related to payroll. Conduct payroll-related bank reconciliations and cash tracking for payroll distributions, tax remittances, and benefit payments. Monitor positive pay exception logs, direct deposit returns, and wire/ACH transfers. Upload

NACHA/ACH

direct deposit files, positive pay files, and certified payroll reports to respective banking and state reporting portals. Serve as the company's primary point of contact for employee inquiries regarding pay, deductions, and payroll-related matters in a timely manner. Investigate and resolve payroll discrepancies and issues. Support onboarding by ensuring accurate payroll setup, direct deposit prenote verification, and tax setup for new hires. Provide guidance to employees on payroll policies and procedures.

Additional Responsibilities:

Manage and execute year-end payroll processes, including W-2 preparation, reconciliation and reporting. Support internal and external payroll audits. Monitor changes in payroll laws, regulations, and industry best practices, recommending company policy changes or process modifications where necessary Collaborate with HR, Project Managers, and Accounting to ensure accurate and efficient payroll operations. Key Responsibilites & Performance Expectations Payroll Accuracy & Timeliness Regulatory Compliance & Reporting Union & Prevailing Wage Management Data Integrity & System Management Employee Support & Issue Resolution The duties and responsibilities outlined above are intended to describe the general scope of the position. These responsibilities may be adjusted, expanded, or reassigned as necessary to meet project requirements and organizational needs. Qualification Requirements Education and Experience High school diploma or equivalent required Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred 5+ years of payroll processing experience, including at least 3+ years in construction payroll Hands-on experience with prevailing wage and certified payroll required Experience with union payroll practices strongly preferred Technical Knowledge Strong understanding of payroll regulations, compliance requirements, and applicable labor laws Proficiency in payroll systems and Microsoft Excel Experience with construction software, including HCSS and Vista, strongly preferred Solid understanding of accounting principles, general ledger balancing, liability reconciliations, and PTO/vacation accruals Skills & Abilities High attention to detail and accuracy in payroll processing and reporting Ability to handle confidential information with discretion and professionalism Strong communication and interpersonal skills Ability to work independently while also collaborating effectively with cross-functional teams Preferred Qualifications Certified Payroll Professional (CPP) designation Experience with multiple payroll systems and timekeeping technologies Physical Demands & Work Environment This role is performed in a professional office environment and requires the use of standard office equipment such as computers, phones, printers, and filing systems. It involves extended periods of sitting and working at a computer, along with occasional standing, walking, bending, and reaching. Lifting or moving items up to 15 pounds may be required on occasion. The work environment is typically quiet, climate-controlled, and suitable for tasks requiring focus and attention to detail. This is a full-time, in-office position. Equal Opportunity Employer & Compliance Statement Lund Construction Co. is an Equal Opportunity Employer and does not discriminate based on any protected status under federal, state, or local law. We are committed to maintaining a workplace free from discrimination, harassment, and retaliation. This position may be subject to background checks, driving record verification, and drug and alcohol testing, as permitted by law.

Pay:

$70,000.00 - $95,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Retirement plan Vision insurance

Work Location:

In person