Overview United Staffing Associates is seeking a detail-oriented Payroll & Certified Payroll Specialist to manage the full payroll process while ensuring compliance with federal, state, and local regulations. This position is responsible for processing bi-weekly payroll, maintaining employee payroll records, administering certified payroll reporting for prevailing wage projects, and serving as the primary payroll resource for employees and management. The ideal candidate has extensive payroll experience, strong knowledge of California wage and hour laws, and experience working with prevailing wage and certified payroll requirements. Essential Duties & Responsibilities Payroll Administration Process full-cycle bi-weekly payroll for both hourly and salaried employees using Paylocity or similar payroll software. Conduct weekly audits of payroll and timekeeping records to ensure accuracy and compliance. Verify, correct, and maintain employee timekeeping records, including resolving discrepancies and entering time adjustments. Process payroll adjustments resulting from prior payroll errors, retroactive wage increases, or other compensation changes. Serve as the primary point of contact for payroll-related questions from employees and managers. Troubleshoot payroll issues and coordinate resolutions with Paylocity support or other payroll vendors. Create, maintain, and update payroll reports, workflows, and system configurations within Paylocity. Employee Data Management Maintain accurate employee personnel, payroll, tax, and compensation records within ERP, HRIS, and payroll systems.

Process employee data changes including:

New hires Terminations Promotions Compensation adjustments Benefits-related updates Ensure employee data is accurate, complete, and compliant with company policies. Payroll Compliance Ensure payroll processes comply with all applicable federal, state, and local payroll regulations. Maintain compliance with California wage and hour laws and payroll tax requirements. Communicate with state tax agencies regarding payroll accounts, tax notices, rate changes, and compliance matters. Support payroll administration across multiple jurisdictions. Assist with monthly reconciliation of payroll accrual balances. Certified Payroll & Prevailing Wage Process and review certified payroll reports for prevailing wage projects using DIR, LCPTracker, or similar certified payroll systems. Audit prevailing wage determinations issued by the California Department of Industrial Relations (DIR). Update prevailing wage changes within the ERP system.

Ensure ongoing compliance with:

California DIR prevailing wage requirements Davis-Bacon Act requirements Certified payroll reporting regulations Collaboration Partner with Human Resources and Accounting to ensure payroll accuracy and regulatory compliance. Assist with payroll reporting, audits, and special projects as assigned. Required Qualifications Minimum of 3 years of full-cycle payroll processing experience. Minimum of3 years of experience communicating with state tax agencies and managing payroll-related notices. Strong knowledge of prevailing wage laws and certified payroll compliance. Experience administering payroll through HCM/payroll platforms such as Paylocity, ADP, Paycor, or similar systems.

Strong understanding of:

Payroll administration California wage and hour laws Payroll tax regulations Payroll compliance requirements Experience auditing payroll and timekeeping records with exceptional accuracy. Ability to independently identify, troubleshoot, and resolve payroll discrepancies. Excellent verbal and written communication skills. Strong organizational skills with exceptional attention to detail and the ability to maintain confidentiality. Proficiency with Microsoft Office, particularly Excel. Preferred Qualifications Experience using Paylocity. Experience with certified payroll platforms such as L or similar systems. Experience supporting payroll across multiple states or jurisdictions.

Employment Details Position Type:

Full-Time Classification:

Temp-to-Hire Schedule:

Monday through

Friday Location:

On-site This position is ideal for an experienced payroll professional who thrives in a compliance-driven environment and enjoys managing both traditional payroll administration and certified payroll for prevailing wage projects.

Pay:

$35.00 - $50.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person