Payroll Coordinator and Project Admin Assistant

Payroll Coordinator and Project Admin Assistant Santa Clara, CA Job Details Full-time $30 - $40 an hour 4 hours ago Benefits 401(k) Paid time off Opportunities for advancement Qualifications Employee onboarding Accounting systems Spanish Payment processing Filing ADP Mid-level Compensation administration Personnel records management Construction administrative experience Construction Safety records management Onboarding process management Construction change order management Payroll processing

Full Job Description Benefits:

401(k) Paid time off Opportunity for advancement Training & development Job Summary We are seeking a skilled Payroll and HR Coordinator and Project Admin Assistant to join our team. In this role, your aim is to ensure employees are compensated accurately and promptly. Your responsibilities will include processing timesheets, updating records, overseeing payroll payments, and answering payroll-related questions. You will also assist Project Managers with project related admin tasks in an organized fashion. The ideal candidate is detail-oriented, organized, energetic, and familiar with payroll and admin processes in the construction industry. Responsibilities Onboarding and offboarding Review daily time records for accuracy and completeness Process payroll-related documents Review and process payroll for roughly 50 employees Report Certified Payroll to LCP Tracker and upload to DIR Communicate with the human resources team regarding any changes or updates in employee information Monitor the electronic payment system and paycheck distribution Maintain personnel files, salary and PTO information Monitor different prevailing wage rates and other compensations and deductions Comply with ADP Retirement requirements Maintain job cost and payroll expense spreadsheets Running reports for audits Create new job set ups Create change order requests and follow up on status Apply for and renew business licenses Request/send/track certificates of insurance Track/Organize weekly safety meetings and safety data sheets Assist Project Manager with glass/window/door orders Other tasks as needed Qualifications Previous experience in Payroll, preferably in the construction industry Previous experience in Human Resources Understanding of the payroll process and related legislation and regulations Proficient in Excel and accounting software (ADP, QB) Bilingual (Spanish) preferred Highly organized with an eye for detail and good with numbers Honest with strong work ethic Efficient and self-motivated Willing to learn and problem solve