HR Payroll & Benefits Coordinator

HR Payroll & Benefits Coordinator at Private Company HR Payroll & Benefits Coordinator at Private Company in Berkeley, Illinois Posted in 7 days ago.

Type:

full-time

Job Description:

About the Role The HR Payroll & Benefits Coordinator provides essential administrative and coordination support across payroll, benefits, and core HR operations for a multi-office firm. This role is highly detail-oriented and plays a key role in ensuring accurate employee data, smooth payroll processing, compliant benefits administration, and a positive employee experience. Key Responsibilities Payroll & Employee Data

• Support payroll data accuracy by coordinating employee lifecycle changes with Finance and Payroll.
• Ensure timely setup and maintenance of employee records in HRIS and payroll systems.
• Assist with payroll-related reporting, audits, and reconciliations.
• Support payroll activities related to onboarding, role changes, and separations. Benefits & Leave Administration
• Serve as the primary point of contact for employee questions related to benefits, COBRA, and leave programs.
• Provide one-on-one benefits orientation for new hires and support ongoing benefits education.
• Process benefit enrollments, changes, and terminations in coordination with finance and vendors.
• Manage administration of leaves of absence, disability paperwork, and unemployment claims.
• Support and help project-manage annual open enrollment activities and data files.
• Work directly with benefits brokers and carriers on data management and issue resolution. Onboarding & Offboarding Support
• Coordinate day-one onboarding logistics, documentation, system access, and benefits enrollment support.
• Process I-9 and E-Verify documentation in partnership with office administrators.
• Create and maintain personnel files and separation documentation.
• Support exit processes and data tracking. Compliance & Documentation
• Track completion of required compliance and training programs.
• Post required labor notices in applicable systems and office locations.
• Assist with compliance reporting and audit-related requests.
• Maintain accurate HR records, forms, and documentation. HR Operations & Coordination
• Maintain HR calendars, checklists, and shared trackers.
• Create and update HR forms, templates, and process documents.
• Distribute routine HR communications (onboarding instructions, reminders, key deadlines).
• Support special projects, SOP documentation, and firmwide HR initiatives as needed. Qualifications
• Associate's or Bachelor's degree in Human Resources, Business, or related field.
• 3-5 years of experience in HR administration, payroll, and/or benefits coordination.
• Strong attention to detail and ability to manage confidential information.
• Experience working with HRIS and payroll systems; ADP experience preferred.
• Working knowledge of benefits administration, payroll processes, and HR compliance basics, including employees based in California
• Excellent organizational skills and follow-through.
• Strong customer-service mindset with employees and managers.

Why Join Us This role offers hands-on exposure to payroll, benefits, and HR operations in a dynamic, multi-office professional services environment-ideal for someone who enjoys precision, employee interaction, and building strong operational foundations.