A Payroll Administrator is responsible for administrative tasks relating to payroll, which may include keeping totals for hours worked by employees, rates of pay and managing payments to employees.
Responsible for accurate bi-weekly payroll of mfc employees and the submittal of accurate accounts payable records due from mfc and assist with accounting and billing functions.
GENERAL DUTIES & RESPONSIBILITIES
Payroll Implement and maintain an effective, organized, efficient system to prepare accurate pay for all employees. Maintain and perform payroll functions to the facility in accordance with current regulatory guidelines. Ensure all overtime and bonus payments are made according to facility procedures. Establish a valid paper trail for all payroll entries. Assure confidentiality of employee information. Evaluate facility needs to upgrade procedures of payroll record keeping. Keep informed on all federal, state, and local requirements related to payroll. Assure compliance with generally accepted accounting principles relating to long-term care. Figure and report all Federal and state payroll taxes in a timely manner. Verify accuracy of time keeping software. Maintain and report 401K earnings to plan administrator. Assist with quarterly and year end federal and state reporting. Accounting/Billing Prepare sales and use tax filings. Prepare and file PBJ reports. Assist with billing functions (referrals, cash receipts, census). Assist CFO with special projects as needed. Process short term disability payments. Knowledge of Quickbooks helpful. Recordkeeping/Communication Maintain accurate, neat, organized files of all data related to payroll and accounts payable. Obtain information to be entered into computer program(s) in a timely, efficient manner. Correspond with employees regarding payroll concerns and be able to communicate the payroll procedures in a courteous, timely and accurate manner. Communicate and work cooperatively with staff and auditors. Accurately track all invoices for payment of use tax. Check to make sure accurate records are up to date for all employees. Maintain direct deposit records for employees in accounting software. Other Duties Performs other duties as assigned.
CORE ATTRIBUTES & EXPECTATIONS
Demonstrates a positive attitude to residents, visitors, and staff to add value to others lives Demonstrates honesty, reliability, and soundness of moral character. Ability to attend work regularly and on time. Maintains confidentiality of resident and employee information. Adheres to Manor personal appearance guidelines as well as any department dress code Attends and participates in in-services and department meetings. Respects and upholds resident's rights. Complies with safety policies and reports safety hazards and corrects them immediately. Respects supervisors and coworkers. Assists in developing creative and innovative ideas to increase efficiency, effectiveness, and increased customer satisfaction. Adherence to the Guiding Principle and Operational Practices.
QUALIFICATIONS
Experience:
Minimum of two years payroll experience preferred.
Education:
Associates degree or two years in college accounting curriculum or equivalent work experience preferred.
Skills:
Enthusiasm, courtesy, and interpersonal skills. Ability to work well with others to achieve desired outcomes. Ability to relate well with employees and the residents. Working knowledge of database, spreadsheet, and Word Processing software. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
PHYSICAL DEMANDS
Requires frequent walking, standing, sitting, and bending, as well as frequently lifting up to 20 pounds.
