Payroll Administrator

Job description/

Duties:

Under the direction of the Chief Financial Officer (CFO), you will be responsible for preparing and processing weekly payroll for 2 internal two companies.

• Prepare and process weekly payroll in efficient, accurate, and prompt manner. Process manual checks when necessary. Distribute and mailing of paycheck information and company attachments as appropriate.
• Process changes to employee records into payroll and timekeeping systems, including regularly auditing data for accuracy.
• Run and save weekly payroll reports into network drives by deadlines provided by management, printing reports as requested.
• Create time off balance reports in the payroll system verifying that balances are correct.
• Input agency hours into the CMS Payroll Based Journal on a weekly basis.
• Assist with coordinating and reviewing all quarterly QAPI reports of the business office to allow for timely CFO approval prior to submission deadlines. Prepare employee turnover and K checks, QAPI & quarterly documentation.
• With the assistance of the CFO, maintain the accounting responsibilities of company vehicles including purchasing/retiring of vehicles. Responsible for the coordination with our insurance company, including the filing of accident reports.
• Assist in the preparation/coordination of other financial reporting and analysis as requested by the CFO, Assistant Controller, management, government agencies and external audit firms.
• Assist in coordination of year-end audit requirements under the direction of the assistant controller.
• Assist CFO/Assistant Controller with the development and implementation of information-based technology.
• Provide professional reception for all guests, visitors, and appointments.
• Answer all phone calls in a pleasant, professional, courteous , and thoughtful manner.
• Order office supplies as requested by staff and residents.
• Sort and distribute incoming mail, packages, gifts, and flowers.
• Professionally type all reports, correspondences, calendars, and notifications as directed.
• Maintain Campion's vehicle registrations and keep auto insurances up to date with vehicle fleet and driver information.
• Backup support to all business office functions including: accounts payable, and general accounting support as appropriate.
• Perform additional duties as requested or assigned by the CFO or Executive Assistant to the Superior as requested.

2 internal companies