Who We Are J.E. Richards, Inc., a Phalcon Company , is a leading commercial electrical contractor serving customers throughout the Mid-Atlantic region. Our success is built on a commitment to Quality, Safety, and Productivity , while investing in talented people who demonstrate both professionalism and respect. What We Do At Richards, we deliver complex electrical construction projects for commercial, industrial, healthcare, education, government, and mission-critical facilities. Our Payroll and Human Resources team plays a critical role in supporting our workforce by ensuring employees are paid accurately, records are maintained properly, and payroll-related services are delivered with exceptional customer service. What You'll Do The Payroll Coordinator / Payroll Specialist I provides administrative and transactional support to the Payroll department. This position removes routine processing activities from senior payroll staff while building additional internal payroll expertise and bench strength. Primary Responsibilities

• Manage and monitor the payroll inbox.
• Process and distribute payroll-related mail and correspondence.
• Complete employment verification requests (VOEs).
• Maintain employee payroll records and documentation.
• Upload and manage termination-related payroll documents.
• Respond to routine payroll inquiries from employees and managers.
• Support payroll document retention and file management processes.
• Provide employee support for payroll self-service portals, Trimble, and related systems.
• Assist with new-hire payroll setup and employee profile creation.
• Administer direct deposit requests and changes.
• Maintain payroll filing systems and records.
• Process routine employee payroll profile updates.
• Prepare payroll communications and notifications.
• Generate and distribute basic payroll reports.
• Assist with payroll audits and internal record reviews.
• Support payroll processing activities as assigned following training and demonstrated proficiency.
• Provide exceptional customer service while maintaining confidentiality and professionalism. What You Bring
• Understanding of payroll administration principles and data management.
• Strong attention to detail and accuracy.
• Ability to learn payroll systems, policies, and procedures quickly.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Ability to manage multiple priorities and meet deadlines.
• Commitment to exceptional customer service.
• Professional, positive, and team-oriented attitude.
• Respectful handling of confidential employee information.
• Willingness to learn, grow, and support colleagues.
• Strong communication and interpersonal skills. Briefcase
• 1-3 years of payroll, accounting, HR, or administrative experience preferred.
• Experience working with payroll systems or ERP platforms preferred.
• Construction industry experience is a plus but not required.
• Accounting or related degree preferred.
• Experience supporting employee records, reporting, and administrative processes preferred. What We Offer
• Competitive compensation based on experience.
• Medical, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and paid holidays.
• Professional development and career growth opportunities.
• Exposure to advanced payroll and HR processes.
• A collaborative environment focused on Quality, Safety, Productivity, and developing high-potential talent.

Richards is an Equal Opportunity Employer. We are committed to creating a workplace where all employees are treated with dignity, respect, and professionalism.

Pay:

$25.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Application Question(s): How many years of experience do you have supporting employee records, reporting, and administrative processes?

Education:

Associate (Preferred)

Experience:

Payroll:

1 year (Preferred) ERP systems: 1 year (Preferred)

Work Location:

In person