Job Summary The Payroll Assistant is an entry-level role ideal for an organized, detail-oriented team player who values care, collaboration, and consistency. This position supports accurate and timely payroll processing by reviewing timesheets, validating technician labor, and maintaining payroll records. Working closely with field technicians and internal teams, the Payroll Assistant ensures compliance, confidentiality, and reliable payroll operations in a fast-paced environment. Key Responsibilities Payroll & Timekeeping Review technician timesheets against GPS records each Tuesday. Validate daily labor entries for assigned technicians. Enter and verify technician labor in the Time Management Board (Ventus). Enter materials into service tickets as needed. Payroll Support & Coordination Assist with payroll processing and address related tasks as assigned. Communicate with technicians and internal teams to resolve timekeeping or payroll discrepancies. Support other departments as needed to ensure smooth operations. Administrative Support Assist with day-to-day office operations, including filing, data entry, mailings, and special projects. Maintain strict confidentiality of all payroll and employee information. Perform other duties as assigned by management. Qualifications Strong general computing, organizational, and analytical skills.

Proficiency in:

Microsoft Office Suite (Word, Excel, Outlook) Google Workspace Adobe Database software (Access) Smarts Pro (Dispatch Software) Accounting software (Ventus) Strong written and verbal communication skills. Effective time management skills with the ability to meet deadlines and manage priorities. Professional Standards Maintain a high level of professionalism in all communications with customers, vendors, and coworkers. Adapt to changing priorities and workload demands, including schedule adjustments when necessary. Demonstrate teamwork, accountability, and a customer-focused mindset. Maintain consistent attendance and punctuality. Adhere to company policies regarding confidentiality, conduct, and communication (including electronic and social media communication). Schedule & Work Hours Work schedules may vary by department. Standard full-time schedules typically consist of 40 hours per week. Overtime may be required and must be pre-approved by the management team.