Payroll Clerk

Overview Join our dynamic team as a Payroll Clerk and become a vital part of our financial operations! In this energetic role, you will manage payroll processing with precision, ensuring employees are paid accurately and on time. Your expertise will support our commitment to seamless payroll management, compliance, and employee satisfaction. If you thrive in a fast-paced environment and have a passion for detail-oriented work, this is the perfect opportunity to showcase your skills in payroll administration and accounting software.

JOB SUMMARY

Performs administrative, professional, technical, and clerical work in support of the Finance Department. Responsible for and payroll administration, employee records updates, benefit‑related documentation. Assists with audit preparation and financial reporting. Maintains confidential payroll and personnel data and ensures compliance with statutory and regulatory requirements. Work is performed under the general direction of the Finance Director with statutory oversight from the Township Clerk.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain regular, direct, and independent communication with elected officials overseeing delegated statutory duties.
• Administer bi‑weekly payroll, including data entry, paycheck preparation, filing required payroll reports, remitting withholdings, and preparing annual W‑2 forms.
• Maintain employee personnel records related to payroll, pay rate changes, leave requests, attendance records, and quarterly audits.
• Provide employment verifications as requested.
• Prepare all funds and cover checks related to payroll for deposit.
• Fulfill FOIA requests related to payroll.
• Perform clerical duties including data processing, filing, and recordkeeping.
• Assist with year‑end audit schedules.
• Prepare quarterly employee data reports for the Township unions.
• Perform related duties as required. Dispute Resolution
• Any conflict regarding statutory oversight or duties must be reported immediately to the Township Manager, who will resolve the matter and report outcomes to the Township Board

SUPERVISORY RESPONSIBILITIES

• This position does not have supervisory responsibilities.

ADDITIONAL RESPONSIBILITIES

• Additional duties as assigned.

DESIRED EDUCATION, CERTIFICATIONS, LICENSES, REGISTRATIONS AND EXPERIENCE

• Minimum of one (1) year experience with payroll and bookkeeping or accounting preferred.

ESSENTIAL JOB FUNCTIONS

• REQUIRED

KNOWLEDGE, SKILLS, AND ABILITIES

Education, Licensing & Experience Requirements

• Minimum age requirement of 18.
• High school diploma or GED required.
• Experience with financial or payroll software (e.g., BS+A, Microsoft Excel, Word). Knowledge, Skills & Abilities
• Knowledge of public finance, budgeting, and municipal accounting practices.
• Knowledge of municipal operations, organization, and administrative procedures.
• Proficiency with office equipment, including computers, calculators, copy machines, postage machines, and typewriters.
• Skill with financial spreadsheets and database software.
• Ability to maintain accurate records and filing systems.
• Ability to analyze financial data and prepare accurate reports.
• Ability to perform mathematical computations quickly and accurately.
• Ability to manage multiple priorities, meet deadlines, and work under pressure.
• Ability to demonstrate sound judgment, initiative, and professionalism.
• Ability to deal with the public in a tactful and courteous manner
• Ability to communicate effectively and establish good working relationships with the public and other employees.
• Ability to understand and follow oral and written instructions.
• Ability to work independently, assess situations, and solve general office problems.
• Keeps supervisor informed of situations that may pose safety hazards or impact operations.
• Must be able to pass mandatory drug screen and background evaluation.

SAFETY SENSITIVE POSITION

N/A PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. If you need reasonable accommodation for any part of the application and hiring process, please contact the ADA Coordinator at 734-676-4422. Requests for accommodations will be reviewed on a case-by-case basis. Stand

• Occasionally Walk
• Occasionally Sit
• Frequently Use of Hands/Fingers
• Frequently Reach
• Occasionally Climb
• Rarely Crawl
• Rarely Squat/Kneel
• Rarely Bend
• Occasionally Lift/Carry Less than 10 lbs
• Frequently 10-29 lbs
• Occasionally 30-59 lbs
• Rarely 60-100 lbs
• Rarely Push/Pull Less than 10 lbs
• Frequently 10-29 lbs
• Occasionally 30-59 lbs
• Occasionally 60-100 lbs
• Rarely

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work in this position is generally performed in a traditional office setting. Material and equipment used in this position include, but are not limited to, personal computers, phones, applications and software programs, fax machines, copiers, calculators, and postage machines

• Microsoft Office Suite includes but is not limited to Word, Excel, Outlook, and PowerPoint.
• General office filing is required.

This would require the ability to move files, open filing cabinets, and bending and/or standing as necessary.

WORK SCHEDULE

In-person work required Typical hours are Monday through Friday, 8 am

• 4:30 pm Additional and/or alternate hours may be required based on operational need to meet established deadlines as required.

Grosse Ile Township provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Pay:

$24.51

• $28.

84 per hour

Benefits:

Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Vision insurance

Work Location:

In person