Timekeeping Specialist Mortgagepros Llc - 4.6 Troy, MI Job Details Full-time From $40,000 a year 17 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Flexible schedule Life insurance Referral program Qualifications ADP Administrative experience High school diploma or GED Business Associate's degree Full Job Description About the Role We are seeking a detail-oriented and organized Timekeeping Specialist to support accurate employee timekeeping and efficient payroll processing. This role is responsible for maintaining time and attendance records, reviewing timesheets, monitoring attendance and leave, and resolving discrepancies to ensure employee hours are recorded accurately and on time. The ideal candidate has strong analytical and problem-solving skills, proficiency in Microsoft Excel, and the ability to handle confidential employee information with discretion. Working closely with the Payroll and HR teams, the Timekeeping Specialist will help maintain accurate records, support compliance with company policies and applicable wage and hour regulations, and ensure a smooth payroll process. This position reports directly to the Payroll Manager.

Key Responsibilities Timekeeping and Attendance:

Monitor and maintain daily employee time and attendance records, including regular hours, overtime, absences, vacation, sick time, and other leave.

Timesheet Review and Auditing:

Review and verify employee timesheets for accuracy, completeness, missing punches, and potential errors before payroll processing.

Timekeeping System Management:

Maintain and update the organization's timekeeping system, including ADP, ensuring employee records and time entries are accurate and current.

Discrepancy Resolution:

Investigate timekeeping discrepancies, follow up with employees and managers, correct errors, and process missing time requests in a timely manner.

Payroll Support:

Partner with the Payroll Manager and HR team to ensure employee hours and related timekeeping data are accurate and submitted according to payroll deadlines.

Reporting and Analysis:

Prepare and review reports related to attendance, regular hours, overtime, absences, and leave to support payroll processing, management reporting, and compliance audits.

Employee Support:

Respond to employee and manager questions regarding timekeeping records, policies, procedures, and discrepancies in a professional and timely manner.

Compliance and Recordkeeping:

Follow company policies and applicable federal and state wage and hour requirements, maintain accurate documentation, and protect confidential employee information.

Continuous Improvement:

Identify recurring timekeeping issues and recommend improvements to processes, reporting, and data accuracy. Qualifications High school diploma or equivalent required; an associate degree or higher in Business, Human Resources, Accounting, or a related field is preferred. Experience in timekeeping, payroll administration, human resources, or administrative support is preferred but not required for candidates with strong relevant skills. Familiarity with timekeeping and attendance systems such as ADP, Kronos, or similar platforms is preferred. Proficiency in Microsoft Office, particularly Microsoft Excel; experience with VLOOKUP, XLOOKUP, and data analysis is a plus. Basic understanding of employee timekeeping practices, overtime, and applicable wage and hour regulations. Strong attention to detail and accuracy when reviewing records, entering data, and identifying discrepancies. Excellent written and verbal communication skills, with the ability to work effectively with employees, managers, HR, and Payroll. Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities and meet deadlines. Ability to handle sensitive and confidential employee information with professionalism and discretion. Payroll or timekeeping-related certifications are a plus but are not required. What Success Looks Like The successful candidate will help ensure employee time records are accurate, discrepancies are resolved promptly, payroll deadlines are met, and timekeeping processes are consistently followed. This position plays an important role in supporting payroll accuracy, regulatory compliance, and a positive employee experience. If you are detail-oriented, enjoy working with data, and take pride in accuracy and organization, we encourage you to apply!

Pay:

From $40,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Life insurance Paid time off Referral program Vision insurance Application Question(s): Are you able to be fully on-site 5 days a week?

Education:

High school or equivalent (Required) Ability to

Commute:

Troy, MI 48098 (Required)

Work Location:

In person