JOB TITLE

Payroll Coordinator

REPORTS TO

Operations Manager

ASSOCIATED RELATIONSHIPS WITH

HR, Accounting team,

Project Manager, Vendors, Payroll Manager, Senior Staff Accountant, COO, JOB SUMMARY:

As a key member of the Accounting team at one of the nation's leading full-service flooring contractors, the Payroll Coordinator is responsible for accurately and efficiently processing payroll for both union and non-union employees. This includes maintaining compliance with all relevant laws, handling payroll inquiries, and working cross-functionally with HR, Finance, and external vendors. This role requires a high level of discretion, organization, and payroll expertise to support weekly union and biweekly office payroll cycles.

JOB DUTIES AND RESPONSIBILITIES

Process weekly payroll for union employees and biweekly payroll for salaried and hourly office staff.
Review and validate timekeeping records, ensuring proper approvals and resolving any discrepancies.
Calculate wages, overtime, shift differentials, bonuses, and other payroll-related adjustments.
Ensure compliance with federal, state, and local payroll laws, including garnishments, tax withholdings, and reporting requirements.
Maintain accurate and confidential payroll records, including employee profiles, tax documents, and direct deposit information.
Handle benefit deductions, retirement contributions, and other withholdings.
Coordinate year-end payroll processes including W-2 and 1099 preparation and distribution.
Respond promptly to employee inquiries regarding pay, deductions, taxes, and leave balances.
Collaborate with HR to ensure alignment between payroll and employee benefits, leave, and compensation changes.
Prepare payroll reports and summaries for internal departments and external audits.
Stay current with changes in payroll legislation and system upgrades, ensuring full compliance.
Assist with special projects related to payroll audits, reporting, or system implementations.

SKILLS REQUIRED

Associate's or Bachelor's degree in Accounting, Finance, or Business preferred.
Minimum 2 years of hands-on payroll experience; experience with multi-state and/or union payroll strongly preferred.
Familiarity with payroll software such as ADP, Paycom, Vista, or similar platforms.
Proficiency in Microsoft Office Suite, especially Excel (pivot tables, v-lookups, formulas).
Strong analytical and organizational skills with exceptional attention to detail.
Excellent verbal and written communication skills.
Ability to handle sensitive and confidential information with the utmost professionalism.
Knowledge of prevailing wage regulations, union labor standards, and certified payroll reporting is a plus.

Job Type:

Full-time Pay:

$90,000.00 - $105,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

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