Payroll Administrator at Robert Half Payroll Administrator at Robert Half in Fairview, New Jersey Posted in about 14 hours ago.

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full-time We are seeking an experienced Payroll Specialist to manage full-cycle, high-volume payroll processing for a multi-state employee population. This role will be responsible for ensuring accurate and timely payroll processing, maintaining compliance with federal, state, and local regulations, and managing payroll-related reconciliations, deductions, garnishments, time-off administration, and journal entries. The ideal candidate has strong hands-on experience with ADP Workforce Now (WFN) or Workday Payroll , excellent attention to detail, and the ability to manage multiple payroll deadlines in a fast-paced environment. Key Responsibilities Process full-cycle, high-volume payroll from payroll preparation through final processing and funding. Manage payroll for employees across multiple states and jurisdictions , ensuring compliance with applicable federal, state, and local payroll regulations. Process weekly, bi-weekly, semi-monthly, or other scheduled payroll cycles as required. Review and validate timekeeping, hours worked, overtime, bonuses, commissions, adjustments, and other earnings prior to payroll processing. Manage employee deductions , including benefits, 401(k), taxes, voluntary deductions, and other payroll-related deductions. Administer and monitor wage garnishments, child support orders, levies, and other court-ordered deductions . Manage PTO/time-off balances , including accruals, adjustments, usage, and payroll impact. Process new hires, terminations, salary changes, promotions, bonuses, retroactive adjustments, and off-cycle/manual payrolls. Perform detailed pre- and post-payroll audits to identify discrepancies and ensure payroll accuracy. Prepare and perform payroll reconciliations , including payroll registers, deductions, taxes, benefits, bank activity, and payroll-related general ledger accounts. Prepare, review, and post payroll journal entries , ensuring payroll expenses, liabilities, and employer taxes are accurately recorded. Reconcile payroll journal entries to the general ledger and investigate and resolve variances. Partner with HR, Finance, Benefits, and Accounting to resolve payroll discrepancies and employee inquiries. Maintain accurate employee payroll records and ensure payroll data integrity within the HRIS/payroll system. Support payroll tax reporting, audits, year-end processing, W-2 preparation, and other regulatory requirements. Generate and analyze payroll reports to identify trends, discrepancies, and reconciliation issues. Maintain confidentiality of sensitive employee compensation and personal information. Identify opportunities to improve payroll processes, controls, and efficiencies. Required Qualifications 3-5+ years of hands-on payroll processing experience , preferably in a high-volume environment. Proven experience processing full-cycle, multi-state U.S. payroll . Experience supporting payroll for 500+ employees ; experience with 1,000+ employees is a plus. Strong understanding of federal, state, and local payroll regulations and tax requirements . Hands-on experience with ADP Workforce Now (WFN) OR Workday Payroll . Strong experience with garnishments, deductions, benefits, PTO/time-off, and payroll adjustments . Experience performing payroll reconciliations and preparing payroll journal entries . Strong understanding of payroll-to-GL processes and payroll accounting. Advanced Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, formulas, and data reconciliation . Strong analytical and problem-solving skills with exceptional attention to detail. Ability to work independently and manage multiple payroll deadlines in a fast-paced environment. Excellent communication and interpersonal skills with the ability to work effectively with HR, Finance, Accounting, and employees. Preferred Qualifications Payroll certification such as CPP or FPC . Experience supporting multiple legal entities, FEINs, or complex organizational structures. Experience with payroll tax audits and year-end W-2 processing . Experience with off-cycle payroll, manual checks, retro pay, bonuses, commissions, and termination payments . Bachelor's degree in Accounting, Finance, Business, Human Resources, or related field preferred.