The Opportunity We're hiring a Payroll Specialist who's primarily trained in payroll but also comfortable in QuickBooks — someone who can run accurate, on-time payroll for a growing portfolio of clients in Gusto, and help keep those same clients' books clean when it counts. This is a hands-on, high-trust role with real ownership, real client relationships, and real room to grow as our payroll department expands. If you love the satisfaction of a flawless payroll run, the puzzle of a state notice that finally clears, and the variety of working across many industries in a single week — read on. What You'll Do Payroll in Gusto (your main focus): We're looking for someone whose background is primarily in payroll, with QuickBooks experience as a strong plus.

• Process payroll accurately and on time for a portfolio of clients on weekly, bi-weekly, semi-monthly, and monthly cycles, including off-cycle and final runs
• Manage employee and contractor records directly in

Gusto:

new hires, terminations, pay-rate changes, deductions, tax forms, direct deposit, and status changes

• Review and verify reimbursements, deductions, and garnishments before a payroll is submitted
• Identify, research, and correct payroll discrepancies BEFORE payroll runs — catch it before it goes out, not after
• Generate and review Gusto payroll reports for accuracy
• Onboard new payroll clients in Gusto — gathering employee and contractor data, setting up pay schedules and deductions, registering and verifying state tax accounts, and collecting W-4s, I-9s, and direct deposit forms
• Manage tip reporting for service-industry clients, and run owner reasonable-salary payroll for S corporations so wages land correctly on the W-2
• Handle quarterly and year-end filings (941, 940, W-2/W-3, 1099s) and respond to IRS and state agency notices (this is done in the software automatically, but at times you will need to manually process these forms).
• Diagnose and clear Gusto issues — blocked accounts, unpaid balances, AutoPilot failures, missed anchor pay dates, inactive state accounts — and follow each one to resolution with a clear timeline
• Handle final payroll and account closures for clients who are winding down
• Be the calm, knowledgeable voice when a client has a payroll question, and coordinate with owners to fix missing hours, pay issues, and employee-information changes
• Keep accurate payroll records and maintain strict confidentiality of all payroll and employee information Bookkeeping in QuickBooks (the second hat, as needed): This is not the primary focus, but the experience is very helpful!
• Support a portfolio of clients in QuickBooks Online — bank and credit card reconciliations, AP/AR, journal entries, and understand a P&L, Balance Sheet, and Statement of Cash Flows
• Produce clean financials and help clients understand what the numbers actually mean
• Catch errors, ask the right questions, and keep messy books honest
• Bridge clean client data toward the tax return; any tax-preparation experience is a real plus What We're Looking For
• Minimum 2-3 years of hands-on, full-cycle payroll processing experience (start to finish), including multi-state payroll tax (vital skills)
• Direct, recent experience running payroll in Gusto (or a very strong background in a comparable platform such as ADP, Paychex, or isolved, and the drive to become fluent in Gusto fast)
• Experience entering and maintaining employee information, processing payroll corrections, pay changes, deductions, overtime, PTO, and direct deposit changes
• Solid understanding of federal and state payroll taxes and filings (941, 940, W-2/W-3, state withholding and unemployment)
• QuickBooks experience — comfortable owning reconciliations and a monthly close
• Ability to work accurately under payroll deadlines and catch errors before payroll is processed
• Comfort juggling many clients without dropping balls — strong checklists, calendars, and follow-through
• Proficient with Microsoft Excel, Outlook, and general office systems
• Sharp attention to detail, strong communication, and a problem-solver mindset: when something doesn't tie out, you dig until it does
• Real respect for confidential information Bonus Points For
• Tip reporting and S-corp reasonable-salary payroll experience
• Tax-return preparation experience (and an active PTIN)
• Payroll experience in a CPA firm, bookkeeping firm, or payroll service bureau (processing payroll for multiple clients at once)
• Familiarity with multi-state payroll tax rules
• Basic HR / onboarding experience (I-9s, W-4s, E-Verify, employee files)
• Bilingual (English/Spanish) — many of our service-industry clients prefer Spanish Why Join PieAccounting
• A genuinely small-team, family-feel firm — no corporate red tape, every voice matters
• A real growth path as we expand the payroll department
• Modern, fully remote tech stack — Gusto, QuickBooks, TaxDome, Zoom, Loom Schedule & Location
• Full-time, remote (Tampa Bay, FL area preferred for occasional meetups, no more than 1 day per week)
• Monday through Friday, a full 8-hour day. At least 4 of your daily hours are "core hours" within the 7:00 AM
• 5:00 PM Eastern Time window, so you must start your workday no later than 1:00 PM ET; the rest of your hours are flexible and can be worked later.

(

Example:

start at 1:00 PM ET, work core hours 1:00-5:00 PM, then finish the day afterward.) There is a team meeting once during the week that is at 9:00 AM.

• You provide your own reliable computer, equipment, and stable internet (bring-your-own-equipment remote role, long term employees are eligible for equipment purchases) How to Apply Apply through Indeed with your resume and a short note telling us:
• How many payroll clients you've handled at once
• Which payroll platforms you've used (and your Gusto experience)
• Your QuickBooks and any tax-preparation experience
• Do you have experience with creating or operating an Accountable Plan Job Summary We are seeking a dynamic and detail-oriented Payroll and QuickBooks Specialist to join our finance team.

In this role, you will be responsible for managing payroll processing, ensuring compliance with labor and tax laws, and maintaining accurate financial records using various accounting and payroll software systems. Your expertise will help streamline payroll operations, uphold confidentiality, and support the organization's financial integrity. This position offers an exciting opportunity to contribute to a fast-paced environment where precision and efficiency are paramount. Responsibilities Process payroll accurately and efficiently using Gusto payroll systems, ensuring timely payments and compliance with applicable laws. Manage data entry related to employee hours, benefits administration, tax information, and other payroll-related transactions within accounting software like QuickBooks and other financial systems. Reconcile payroll accounts through detailed analysis of general ledger entries, journal entries, debits & credits, and account reconciliations to ensure data accuracy. Maintain confidentiality of sensitive employee information while handling payroll data with integrity and professionalism. Stay current on employment & labor law changes, payroll tax regulations, and governmental reporting requirements to ensure ongoing compliance. Support HRIS (Human Resource Information System) platforms such as Workday or UltiPro for employee data management and reporting purposes. Assist with benefits administration processes including enrollment, deductions, and vendor communications as needed. Prepare reports related to payroll processing, labor costs, benefits utilization, and financial analysis for management review. Requirements Proven experience in payroll management with familiarity in payroll systems like Paychex, ADP, Kronos, UltiPro or Ceridian. Strong proficiency in QuickBooks along with advanced spreadsheet skills for data analysis and reconciliation tasks. Solid understanding of corporate accounting principles including double entry bookkeeping, journal entries, general ledger reconciliation, debits & credits. Knowledge of employment & labor law as well as payroll tax regulations at local, state, and federal levels. Experience working with various HR systems (HRIS) such as Workday or PeopleSoft is highly desirable. Ability to handle confidential information discreetly while maintaining accuracy in data entry and recordkeeping. Excellent analysis skills combined with attention to detail for account reconciliation and financial reporting tasks. Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. Join us if you're ready to leverage your expertise in payroll processing and accounting software to make a meaningful impact! We value precision, integrity, and proactive problem-solving — qualities that drive our success every day.

Pay:

$40,000.00

• $55,000.

00 per year

Benefits:

Flexible schedule Professional development assistance Application Question(s): Do you have Gusto experience?

Work Location:

Hybrid remote in Tampa, FL 33610