Payroll Processor & Administrative Assistant SBS of SA Castle Hills, TX Job Details Full-time $20 - $25 an hour 17 hours ago Benefits Health insurance Paid time off Qualifications Microsoft Excel Microsoft Outlook Payroll tax processing Payroll tax returns Spreadsheets High school diploma or GED QuickBooks Organizational skills Full Job Description Job description: About Us Small Business Services of San Antonio is a growing bookkeeping, accounting, and tax firm serving small businesses across the San Antonio area. Our clients count on us to keep their books accurate, their payroll on time, and their filings in good standing with the IRS. We're a close-knit team that takes pride in doing careful, dependable work — and we're looking to add someone who shares that same standard. The Role We're hiring a full-time Payroll Processor & Administrative Assistant to take ownership of client payroll while also helping our office run smoothly. This is a hands-on, dual role: you'll spend much of your week processing payroll and working through payroll tax matters, and the rest supporting our front office and clients directly. It's a great fit for someone who is organized, thrives in a fast-paced environment, and enjoys wearing more than one hat. We're willing to train the right person who brings a solid payroll foundation and a strong work ethic. What You'll Do Payroll Process payroll for multiple clients accurately and on schedule, including calculating wages, hours, overtime, deductions, and withholdings Set up new employees and maintain accurate payroll records Prepare and submit payroll tax deposits and filings Review payroll reports for accuracy and resolve discrepancies before processing IRS & Payroll Tax Resolution Assist with resolving IRS and state payroll tax matters, including responding to notices and reconciling payroll tax accounts Communicate with tax agencies as needed to research and clear up issues Support the team in preparing documentation for filings and resolution cases Administrative & Front Office Greet clients and visitors, answer and route incoming calls, and provide a professional first point of contact Schedule appointments and help manage the flow of the office day-to-day Handle general clerical duties — filing, scanning, data entry, correspondence, and organizing client documents Support the bookkeeping and tax team with administrative tasks as needed What We're Looking For Minimum 3 years of hands-on payroll processing experience Proficiency with payroll software (QuickBooks, Drake, Gusto, ADP, Paychex, or similar) Working knowledge of payroll tax filings and comfort dealing with IRS/agency correspondence Excellent attention to detail and accuracy with numbers Strong organizational skills and the ability to manage multiple priorities and deadlines at once Comfortable in a fast-paced office with frequent multitasking Professional, friendly, client-facing demeanor and dependable attendance Proficiency with Microsoft Office (Word, Excel, Outlook) Nice to Have Experience in a bookkeeping, accounting, or tax firm Familiarity with QuickBooks Schedule & Location Full-time, 40 hours per week Monday-Friday, on-site in San Antonio, TX 78230 Compensation $20.00-$25.00 per hour, depending on experience

Pay:

$20.00 - $25.00 per hour Expected hours: 40 per week

Benefits:

Health insurance Paid time off Application Question(s): Which payroll software have you used? Rate your proficiency with Microsoft Excel. (Beginner / Intermediate / Advanced) This is a fast-paced role that combines payroll, IRS resolution, and front-desk/admin duties. Are you comfortable juggling multiple responsibilities in a busy office? Briefly describe a time you caught and corrected a payroll error before it caused a problem. What payroll tax challenges have you handled, and how did you resolve them?

Education:

High school or equivalent (Required)

Work Location:

In person