CLERK- PAYROLL CLERK

Ector County Independent School District

PAYROLL - ODESSA, Texas Job Details

Job ID:

5913050

Application Deadline:

Jun 30, 2027 11:59 PM (Central Standard Time)

Posted:

Sep 02, 2026 5:00 AM (UTC)

Starting Date:

To Be Determined

Job Description

Job Title:

Payroll Clerk Wage/Hour Status:

Non-Exempt

Reports to:

Director of Payroll Pay Grade:

Clerical Pay 6

Department/Campus:

Payroll Days:

227

Primary Purpose:

Provide front-line support for Payroll Department operations and perform assigned payroll processing functions. Serve as a primary point of contact for employees and others contacting the Payroll Department, assist with employee payroll records and transactions, process assigned payroll deductions and billings, and support accurate and timely payroll operations.

Qualifications:

Education/Certification

High school diploma or equivalent.

Special Knowledge Skills

Knowledge of general office and payroll procedures and computer applications.

Knowledge of word processing and spreadsheet software.

Ability to maintain accurate records and process detailed information.

Ability to communicate effectively with employees, departments, outside agencies, and the public.

Ability to maintain confidentiality of employee and payroll information.

Ability to organize and prioritize multiple responsibilities and meet established deadlines.

Ability to provide effective customer service and respond appropriately to payroll-related questions.

Experience

Clerical experience required.

Bookkeeping or payroll experience preferred.

Major Responsibilities and Duties:

Essential Duties and Responsibilities

Serve as a primary point of contact for the Payroll Department by answering incoming telephone calls, responding to general inquiries, and directing employees and callers to the appropriate payroll staff member.

Assist employees with payroll-related questions, forms, documentation, and other requests, and direct more complex matters to the appropriate payroll staff member.

Receive, review, and distribute incoming Payroll Department mail, documents, and other correspondence.

Receive payments submitted to the Payroll Department and process or route payments and supporting documentation as appropriate.

Process verifications of employment, verifications of income, and other third-party requests.

Address outstanding aging checks on a monthly basis.

Provide support across Payroll Department functions as needed to ensure accurate and timely payroll processing and continuity of operations.

Work collaboratively with Payroll staff and other District departments to research and resolve payroll-related questions and discrepancies.

Maintain payroll records, files, reports, and supporting documentation in accordance with District procedures and applicable record-retention requirements.

Perform other duties as assigned by the Director of Payroll.

Employee Payroll Records and Transactions

Research employee Teacher Retirement System (TRS) status and establish or update applicable retirement information for new hires, rehires, and other employee payroll records.

Receive and process employee W-4 forms and maintain applicable federal tax withholding information in the payroll system.

Maintain assigned payroll master records and employee payroll information to ensure information is accurate and current.

Review payroll documentation and employee information for completeness and accuracy and follow up on discrepancies as needed.

Payroll Deductions and Billings

Manage and maintain assigned payroll deductions and related records.

Prepare and process assigned payroll deduction billings and maintain supporting documentation.

Prepare correspondence, reports, and documentation for agencies, companies, and other entities related to assigned payroll responsibilities.

Reconcile assigned payroll records, billings, or general ledger accounts as required.

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used:

Standard office equipment including a personal computer and programs.

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

Motion:

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching.

Lifting:

Occasional light lifting and carrying.

Environment:

Frequent contact with employees and the public; frequent interruptions; occasional prolonged or irregular hours; prolonged exposure to office lights and monitors.

Mental Demands:

Maintain accuracy while performing detailed work; manage multiple priorities and deadlines; maintain confidentiality; maintain emotional control under stress. Maintain composure during influx of high-demand events or situations.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities.

Signature Date Position Type:

Full-Time

Salary:

$153.20 to $213.68 Per Day

Job Requirements

Citizenship, residency or work visa required

Contact Information

Armando Nunez , Director

PAYROLL

Phone:

432456-9769

Map

The content you submit, offer, contribute, attach, post, or display (each a "Submission") will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. "Sensitive data" for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.