Payroll Coordinator

Payroll Coordinator Grand Isle Supervisory Union Grand Isle Supervisory Union - North Hero, Vermont Job Details

Job ID:

5682327

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately Job Description The Payroll Coordinator is responsible for the full-cycle administration of payroll operations for approximately 200 employees across 4 entities. This role ensures accurate and timely payroll processing, compliance with federal and state regulations, and effective coordination between payroll, HR, and finance functions. This is a full-time, full-year position.

Salary Range:

$25.00 - 32.00 per hour Key Responsibilities Payroll Processing & Administration

• Process semi-monthly (transitioning to bi-weekly) payroll from start to finish
• Import and validate timekeeping data from Frontline
• Manage payroll processing through Paychex
• Review payroll registers and validate earnings, deductions, and net pay
• Submit payroll for approval and ensure timely funding Timekeeping Oversight
• Monitor and audit employee time entries for accuracy and compliance
• Identify and resolve discrepancies (missed punches, anomalies, etc.)
• Enforce payroll deadlines and system controls
• Coordinate with supervisors on approvals and corrections Benefits & Deductions Management
• Administer employee benefit deductions including health, dental, and vision insurance
• Manage retirement contributions (VMERS, VSTRS, 403b), union dues, and other deductions
• Calculate and update deductions annually and during qualifying events
• Ensure compliance with plan requirements and payroll cycles Employee Payroll Support
• Respond to employee inquiries regarding pay, deductions, and benefits
• Resolve payroll discrepancies and issues in a timely manner
• Provide clear communication regarding payroll changes and timelines Compliance & Reporting
• Ensure compliance with federal, state, and local payroll regulations
• Manage tax reporting and filings through Paychex
• Support year-end processing, including W-2 distribution
• Maintain payroll records in accordance with audit and retention requirements Reconciliation & Accounting Coordination
• Reconcile payroll data to the general ledger (Tyler ERP)
• Review payroll-related invoices and postings
• Perform variance analysis and resolve discrepancies
• Collaborate with finance team on reporting and budgeting impacts Special Payroll Processing
• Process new hires, terminations, and final pay in compliance with law
• Administer retroactive pay and contract adjustments
• Process stipends, MOUs, and extra duty payments
• Coordinate payroll impacts related to leaves of absence Systems & Process Management
• Maintain payroll systems (Frontline, Paychex, Tyler ERP)
• Support system transitions and process improvements
• Document procedures and maintain payroll SOPs
• Ensure internal controls and segregation of duties Audit & Year-End Support
• Prepare documentation for internal and external audits
• Reconcile payroll accounts prior to year-end close
• Ensure accurate reporting of all payroll-related benefits and deductions Qualifications
• Experience in payroll processing (multi-employee environment preferred)
• Knowledge of payroll systems (Paychex, Frontline, or similar)
• Understanding of payroll laws, taxes, and compliance
• Strong attention to detail and analytical skills
• Ability to manage deadlines and prioritize multiple tasks
• Experience in school district, municipal, or public sector payroll (preferred) Core Competencies
• Accuracy and attention to detail
• Confidentiality and integrity
• Strong communication and problem-solving skills
• Ability to work independently and collaboratively
• Process improvement mindset This general outline illustrates the type of work.

It is not designed to cover or contain a comprehensive listing of activities, duties, responsibilities. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essesntial functions.

Position Type:

Full-time