ADMINISTRATIVE MANAGER (SAFETY & RISK MANAGEMENT)

This position performs a variety of financial, personnel, and administrative functions; supervises other administrative staff in support of the division; represents the City to the public and provide professional, courteous customer service at all times; and performs related duties as assigned. The incumbent works within a general outline of work to be performed, and develops work methods and sequences under general supervision. The work is considered sedentary in nature and involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations. The work requires the following physical abilities to perform the essential job functions: fingering, handling, hearing, mental acuity, repetitive motion, speaking, talking, visual acuity, and walking. Work environment involves exposure to no known environmental hazards; and is safe and secure that may periodically have unpredicted requirements or demands. Plans, directs and coordinates all programs and operations in support of the division; Ensures departmental compliance with applicable federal, state and local laws and regulations, City policies and procedures, and standards of quality and safety; Manages the Department's calendar, schedules meetings, handles general correspondence, manages office supplies, and serves as the primary administrative point of contact for the department; Provides for adequate staff training and development opportunities; Works in conjunction with department leadership to oversee document management; Collects and inputs data for safety metrics, incident reports, and program participation, assisting with the generation of departmental reports; Acts as a department liaison; facilitates communication and information flow between the Safety and Risk Management Department and other departments within the City; Assists the Safety Compliance Manager with tracking training completion, maintaining safety records, scheduling inspections, and preparing safety committee meeting materials; Assists City departments with Safety Data Sheet (SDS) library management and updates; Assists the Employee Health Manager with document management for claims, data entry, scheduling follow-up appointments, and communication with adjusters or medical providers; Coordinates logistics for all departmental training sessions and wellness events (e.g., venue booking, material preparation, attendance tracking, and sending invitations); Establishes and maintains organized digital and physical filing systems for all departmental documentation (e.g., incident reports, training records, compliance documents, employee health records) in a secure, confidential manner; Under guidance, coordinates drug testing programs for the City; Prepares internal communications, newsletters, and safety alerts as directed by the Director and department leadership; Assists with research, presentation preparation, and other projects as assigned by the Director; Assists with tracking and resolving Worker's Compensation claims; Provides technical and clerical assistance in the preparation of assigned budgets; may assist in administering grants; may monitor expenditures, process invoices, reconcile accounts, transfer funds, and prepare related financial records and reports; Receives, researches and responds to inquiries, request for assistance and concerns from other City departments, agencies, organizations, professionals and the public; assists supervisor in coordinating department activities with those of other departments and agencies as appropriate; Receives and responds to inquiries, concerns, complaints and requests for assistance regarding areas of responsibility; Performs general administrative / clerical work as required, including preparing reports and correspondence, entering and retrieving computer data, preparing spreadsheets, reviewing mail and literature, copying and filing documents, conducting and attending meetings, answering the telephone, etc.; Attends training, conferences, seminars, meetings, etc., to maintain job knowledge and skills; and Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK

Bachelor's degree in business management or closely related field; Two (2) years of relevant prior experience; Required to type 30 corrected wpm; Valid South Carolina Class "D" Driver's License. Knowledge of addition and subtraction, multiplication and division and/or calculating ratios, rates and percentages; Knowledge of personal computers and programs such as word processing software, spreadsheets and presentations; Ability to gather, organize, analyze, examine or evaluate data or information and may prescribe action based on such data or information; Ability to provide information, guidance or assistance to people to directly facilitate task accomplishment; may give directions or assignments to helpers or assistants; Ability to handle or use machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner; Ability to perform coordinating work involving guidelines and rules, with constant problem-solving; Ability to read technical instructions, procedures, manuals and charts to solve practical problems; composing routine reports and specialized reports, forms and business letters with proper format; speaking compound sentences using normal grammar and word form; Ability to perform specialized technical or entry-level professional work requiring general understanding of operating policies and procedures and their application to problems not previously encountered; application of specialized technical or professional principles and practices or the use of a wide range of administrative methods in the solution of problems; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure; and Ability to guide others, requiring frequent decisions affecting co-workers and others who depend on the service or product; works in a somewhat fluid environment with rules and procedures but with many variations from the routine.