Finance & Accounting Manager Company:

Adaptive Insulation LLC Location:

Yorktown Heights, New York Position:

Finance & Accounting Manager Reports To:

Ownership /

Executive Management Employment Type:

Full-Time Position Overview Adaptive Insulation LLC is seeking an experienced Finance & Accounting Manager to take ownership of the company's day-to-day accounting operations, financial reporting, cash management, job profitability, financial controls, and accounting processes across both company locations/markets . This individual will be responsible for overseeing the financial health and performance of both locations , while also providing ownership with a consolidated view of the overall company. This is not simply a bookkeeping position. The Finance & Accounting Manager will serve as the company's internal accounting and financial lead and will be expected to understand Generally Accepted Accounting Principles (GAAP), business accounting, job costing, cash-flow management, financial controls, cost management, and tax-planning concepts. The ideal candidate can both maintain accurate books and explain what the numbers mean to ownership. They will actively look for opportunities to reduce unnecessary costs, control spending, improve margins, and ensure company funds are being spent accurately and responsibly. Key ResponsibilitiesMulti-Location Financial Oversight Oversee the financial health of both Adaptive Insulation locations/markets , including: Monitor revenue, expenses, profitability, cash flow, and financial performance for each location Produce financial reporting by location as well as consolidated company reporting Compare financial performance between locations Identify locations, departments, crews, or operations performing above or below expectations Establish consistent accounting and financial procedures across both locations Ensure expenses are allocated to the correct location, department, or job Monitor overhead and operating expenses by location Identify unnecessary, duplicate, or excessive expenses Recommend opportunities to reduce operating costs without negatively affecting production, quality, safety, or growth Hold managers and departments accountable for budgets and spending Help ownership determine where capital and resources should be allocated Monitor the financial impact of expansion and growth The Finance & Accounting Manager should be able to clearly tell ownership which locations and operations are generating profit, where money is being spent, where margins are being lost, and where opportunities exist to reduce costs. Accounts Receivable Own the company's complete accounts receivable process, including customer invoicing, collections, AR aging, payment application, unapplied cash, payment discrepancies, bad debt monitoring, and reporting collection risks to management. Accounts Payable Manage the complete accounts payable process, including vendor bills, expense coding, approvals, payment timing, vendor statement reconciliation, recurring expenses, and prevention of duplicate or unauthorized payments. Banking & Cash Management Maintain accurate visibility into the company's cash position across both locations, including: Bank reconciliations Credit card reconciliations Deposits Cash balances Outstanding checks and payments Upcoming financial obligations Expected customer collections Short-term cash-flow forecasting Management should be able to ask at any time what is in the bank, what is coming in, what is going out, and what significant financial obligations are approaching. Accounting & General Ledger Maintain accurate and GAAP-consistent accounting records, including: General ledger management Accurate account coding Journal entries Accruals and adjusting entries Prepaid expenses Fixed assets and depreciation coordination Liability reconciliation Balance sheet reconciliations Month-end and year-end closing procedures Maintaining a clean and accurate chart of accounts Establish and maintain a reliable monthly close process so ownership receives timely and accurate financial information. Financial Statements & Management Reporting Prepare and review monthly: Profit & Loss Statement Balance Sheet Cash Flow Statement Accounts Receivable Aging Accounts Payable Aging Cash Position Job Profitability Reports Budget vs. Actual Reports Location-by-location financial performance Consolidated company financial performance The Finance & Accounting Manager must be able to interpret these reports and explain what they mean , rather than simply producing them. Job Costing & Profitability Develop and maintain systems for measuring profitability by individual job, job type, program, crew, location, and other useful business segments. Job costing should appropriately account for: Contract/job revenue Materials Direct labor Payroll burden when appropriate Sales commissions Incentives and bonuses Subcontractors Rebates and incentive-program payments Disposal and job-specific expenses Other direct costs Gross profit Gross margin percentage Work with management to identify margin erosion, labor and material overruns, pricing problems, productivity issues, and opportunities to improve gross profitability. Cost Reduction & Spending Accountability A major responsibility of this position will be actively identifying ways to reduce company costs and improve financial efficiency.

This includes:

Regularly reviewing company expenses for cost-saving opportunities Analyzing vendor pricing and recurring expenses Identifying unnecessary subscriptions, services, fees, and overhead Reviewing purchasing patterns and material costs Comparing vendor pricing and recommending renegotiation when appropriate Monitoring credit card and employee spending Identifying duplicate or incorrect charges Evaluating whether spending is producing an appropriate return for the business Developing budgets and spending limits Ensuring expenses are properly authorized and documented Ensuring spending is allocated to the correct job, location, department, or account Working with ownership and operations to reduce costs while maintaining quality and production The expectation is not simply to record what Adaptive Insulation spends , but to actively evaluate why the company is spending it and whether there is a better or more cost-effective way to operate. Budgeting & Financial Analysis Develop and maintain company and location-level budgets and forecasts. Provide monthly budget-versus-actual reporting and explain significant variances to management. Assist ownership with annual budgeting, revenue forecasting, expense forecasting, cash-flow forecasting, hiring and payroll projections, capital expenditure planning, break-even analysis, scenario modeling, and growth planning. Payroll Coordination Coordinate the financial side of payroll to ensure employee hours, compensation rates, commissions, performance-based compensation, bonuses, reimbursements, deductions, and adjustments are accurate. Reconcile payroll expenses to the general ledger and work with management, HR, and payroll providers to correct discrepancies. Rebates & Incentive Programs Provide financial oversight of the company's rebate and incentive-program processes. The employee responsible for rebate administration may report directly to the Finance & Accounting Manager. Responsibilities include tracking rebate receivables, reconciling submitted/approved/paid rebates, identifying delayed payments, ensuring rebates are properly reflected in job profitability, and reporting outstanding rebate exposure to management. Financial Controls & Accountability Develop and enforce appropriate internal financial controls, including: Spending approval procedures Separation of financial responsibilities where practical Company credit card oversight Reimbursement review Transaction monitoring Supporting documentation requirements Purchasing accountability Fraud and error prevention Company funds should not be spent without appropriate documentation, authorization, accurate coding, and accountability. GAAP & Accounting Knowledge The Finance & Accounting Manager must possess a strong understanding of Generally Accepted Accounting Principles (GAAP) and practical business accounting. The individual should understand and be able to discuss: Cash vs. accrual accounting Revenue recognition Expense recognition and matching Accounts receivable and bad debt Accrued expenses Prepaid expenses Capitalization vs. expensing Depreciation Job costing Inventory/material accounting Financial statement presentation Internal controls Month-end and year-end adjustments The Finance & Accounting Manager should be capable of recommending accounting practices appropriate for a growing, multi-location contracting and insulation company while maintaining accurate and defensible financial records. Tax Strategy & CPA Coordination This position is not expected to replace the company's CPA or tax attorney , but the Finance & Accounting Manager should possess sufficient business-accounting and tax knowledge to participate intelligently in tax-planning discussions. The individual should be able to discuss potential tax strategies with ownership, understand the financial implications of different accounting treatments, identify issues that should be brought to the company's CPA, prepare accurate information for tax professionals, coordinate year-end tax planning, and understand the accounting implications of equipment, vehicles, real estate, financing, depreciation, capital expenditures, and other major business decisions. What Success Looks Like Ownership should be able to rely on the Finance & Accounting Manager to answer: How profitable is the company? How profitable is each location? How much cash do we have? What is coming in and going out? Who owes us money? What do we owe? Which jobs, crews, programs, and locations are most profitable? Where are we losing margin? Where are we overspending? What expenses can we reduce or eliminate? Are company funds being spent accurately and responsibly? Are we meeting our budgets? What will our cash position look like over the coming weeks and months? What financial risks are developing? What accounting or tax-planning opportunities should we be discussing with our CPA? The goal of this position is to give Adaptive Insulation complete financial visibility and accountability across both locations , while actively improving profitability, controlling costs, strengthening cash flow, and supporting the company's continued growth.

Pay:

$70,000.00 - $100,000.00 per year

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person