Fiscal Clerk

Job Title Fiscal Clerk Division/Department Fiscal Closing Date May 19, 2026 Location District 4, Calvert County Prince Frederick, Maryland Salary $53,398 FLSA Status Non-Exempt At Will No Position Type Regular Full time The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head. Maryland Judiciary Benefits (mdcourts.gov) About the Maryland Court System | Maryland Courts (mdcourts.gov) Maryland Judiciary Pay Scale June 2025

Essential Job Functions:

This is a clerical position performing accounting functions in court operations. Fiscal Clerks are responsible for reviewing and verifying the work of cashiers and for recording, processing, maintaining and reconciling financial transactions to include, but not limited to, deferred payments, bond forfeitures, bad checks, revenue refunds, and CD or transcript requests. Work is performed under moderate supervision. Reconciles agency accounting systems to fiscal accounting systems, locates and researches differences, traces discrepancies, makes adjustments, and maintains audit trail. Examines financial data to identify comparisons and develops procedures to increase consistency in the data. Creates, updates, and implements automated spreadsheets, ledgers, and reports using accounting software packages. Prepares the daily general fund deposit. Reconciles tapes; verifies checks, cash, and credit card payments. Prepares certificate of deposits and bank slips; records escrow payments. Processes daily receipts for transmittal to AOC. Reviews and maintains record logs for returned checks. Reconciles agency credit card payments with funds received by AOC. Maintains ledgers. Processes overdue accounts and submits to Central Collection Unit. Applies STARS payments received from Parole & Probation and Central Collection Unit. Coordinates with Administrative Head on disbursements of escrow accounts for court costs not paid.

Minimum Qualifications:

Education:

High school diploma (or GED equivalent).

Experience:

Two (2) years of fiscal or accounting work experience.

Note:

A Bachelor?s Degree may substitute the required work experience. A Paralegal/Associates Degree or 60 college credits may substitute the required work experience. A Paralegal Certificate may substitute one (1) year of required work experience.

Knowledge:

Generally Accepted Accounting Principles (GAAP) or Governmental Accounting and Financial Reporting Standards (GASB). Principles and practices of bookkeeping and accounting in order to review, verify, record, adjust, and balance financial transactions. Office equipment including, but not limited to, computers, telephones, copiers, scanners Skill in: Managing priorities to meet critical deadlines while multitasking. Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division. Accuracy and attention to detail. Analyzing records, reports, and other business and financial documents and noting details and facts pertinent to the audit assignment. Organization and time management. The use of Microsoft Office products to include, but not limited to, Excel, Word, PowerPoint, Outlook, etc.

Ability to:

Acquire knowledge of Maryland Judiciary procedures, rules, practices, regulations, and jurisdictional courts. Learn and apply job-related terminology, policies, procedures, regulations, and laws to define problems, collect data, establish facts, record data, appropriately complete forms, and provide information to customers. Perform a full range of basic accounting procedures. Interpret, apply, and follow a variety of written or verbal instructions. Establish and maintain effective working relationships with other employees, superiors, and/or the general public. Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.

Physical Requirements:

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Equipment, Machinery and Tools:

Personal Computer, Facsimile machine (Fax), JIS computer, Laser Printer, telephone, calculator, register, copier, phone

Software and Computer Skills:

Fox Pro Accounting System. Microsoft Office Suite applications. Excel. Quicken. RCS (Revenue Collection System). BackOffice BUS (JPortal). Internet. Odyssey. GEARS. Chase PaymentTech. Central Collection Unit Portal. Read MATS, MDCCS and Civil System- Need to know what accounting information is available from each of these systems

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted. Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application. For further information please contact Talent Acquisition at aocta@mdcourts.gov. The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status , physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.