Fleet Coordinator

Fleet Coordinator Trinity Solar - 3.7 Holyoke, MA Job Details $18 - $23 an hour 7 hours ago Benefits Paid training Health insurance Dental insurance Paid time off Employee assistance program Vision insurance 401(k) matching Life insurance Qualifications Microsoft Excel Customer service Driver's License Full Job Description The Fleet Coordinator is responsible for the day-to-day coordination, tracking, and administrative management of Trinity Solar's vehicle fleet. This role supports field operations by ensuring vehicles are properly assigned, maintained, compliant, and available to meet business needs. The ideal candidate is detail-oriented, highly organized, and experienced in fleet operations, logistics, or asset management. Hours 6:00am-2:30pm M-F in office

Key Responsibilities:

Fleet Operations & Coordination Coordinate vehicle assignments, transfers, and returns for field employees and teams Maintain accurate fleet records, including vehicle assignments, mileage, inspections, registrations, and insurance documentation Monitor vehicle utilization and support optimization of fleet resources Maintenance & Compliance Schedule and track routine maintenance, inspections, and repairs Coordinate with vendors, service providers, and internal stakeholders to ensure timely service Ensure fleet compliance with DOT, state, and company safety requirements Track recalls, warranty work, and compliance deadlines Reporting & Administration Maintain fleet data in internal systems and spreadsheets Generate reports related to fleet usage, costs, incidents, and maintenance trends Assist with budgeting, cost tracking, and expense reconciliation related to fleet operations Safety & Incident Management Support accident reporting and incident documentation Coordinate vehicle repairs and insurance claims as needed Promote safe driving practices and adherence to company policies Cross-Functional Support Partner with Operations, HR, and Safety teams on onboarding/offboarding related to vehicle assignments Support fleet-related projects, audits, and process improvements Perform other duties as assigned to support operational efficiency Qualifications & Experience 1+ years of experience in fleet coordination, logistics, operations, or asset management Strong organizational skills with high attention to detail Proficiency in Microsoft Excel and fleet management systems Ability to manage multiple priorities in a fast-paced environment Strong communication skills and customer-service mindset Valid driver's license required Ability to travel to branch locations or vehicle yards as needed Occasional lifting of up to 25 lbs Combination of office and field-based work Preferred Qualifications Experience supporting field-based or construction/solar operations Familiarity with DOT compliance and vehicle safety programs Experience working with vendors and service providers

Req Benefits:

At Trinity Solar, you're not just starting a job-you're building a career path to success. We're proud to be part of one of the fastest-growing industries in the country, and we want you to grow with us. Here, you'll find a team that values your contribution, supports your development, and celebrates your success. When you join Trinity Solar, you'll enjoy: Competitive pay with opportunities to grow, Comprehensive healthcare coverage: Medical, Dental & Vision, Life insurance and employee assistance programs for peace of mind, Paid training to set you up for success, A generous paid time off (PTO) program to recharge and enjoy life outside of work (varies by role), Forty (40) hours of sick time annually, 401(k) with company match to invest in your future, Work-life balance that puts your well-being first. Join Trinity Solar and be part of a company where your career, your growth, and your impact truly matter.

Compensation:

$18-$23/hr