Front Desk Coordinator

We are looking for a dependable Front Desk Coordinator to support daily office operations in New York. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience for visitors while keeping administrative tasks organized and on schedule. The person in this role will serve as a central point of contact for the office, helping staff and clients through strong communication, attention to detail, and consistent follow-through.

Responsibilities:

• Welcome clients, guests, and callers in a courteous manner and ensure they are directed appropriately.
• Coordinate appointments and maintain calendars to support smooth scheduling across the office.
• Handle document-related tasks such as scanning, filing, and organizing records for easy access and accuracy.
• Manage incoming and outgoing mail, including sorting, distributing, and preparing items for shipment.
• Keep the reception and front office areas orderly, functional, and prepared for daily business needs.
• Provide administrative assistance to team members by supporting routine office requests and follow-up activities.
• Help manage increased workflow during tax season by communicating with clients, tracking responses, and supporting scheduling needs.